Accountant ; Project Accounts

Accountant I (Project Accounts)

Hiring Department: Business and Financial Services

Weekly Scheduled

Hours:

40

Location: UT MAIN CAMPUS

Provide account support for the project accounts work group and renovation project delivery unit within Planning, Energy, and Facilities (PEF). Responsible for various accounts and all records for funding, contract maintenance, payments, reconciliations, closeouts, and reporting. Provide primary processing and reconciliation/closeout support to Accountant II and/or Accountant III for CIP portfolio (PDC Managed) and complex and/or high visibility projects, as well as training support for new employees.

• Prepare funding, encumbrance, payments and correction vouchers via DEFINE/WEB. Verification of all information required. Accuracy is a must regarding object codes, amounts, accounts, and vendor setup.
• Backup Accountant II with document review, including VP1/VP2/VE3/VT6/VT7.
• Coordinate, create, update, and verify supporting documentation/data spreadsheets/tracking log/records for project management files are accurately maintained on all projects. Apply applicable rules, regulations and policies to ensure financial transactions are consistent with university policies and communicate with architects, engineers, directors, department heads, and the deans regarding construction projects.
• Provide consistent, timely, and reliable communication via e‑mail or other medium to project managers regarding status of projects such as funding, billing exception errors, project close‑out statements, and ad‑hoc financial updates for projects with complex funding structures.
• Consistently reconcile and close complex/problem CPs after 60 days of the project being placed in ACCOUNTING status. Reconcile accounts, lapse funds, audit project files for complete documentation and conformance with records retention practices, close projects and provide a final financial statement as projects are completed. Return unused funds back to the original funding sources for future project use.
• Post project funding and/or cost information to AiM and process electronic vouchers to ensure prompt and accurate billings to clients. Accuracy is a must regarding amount reference number, work order number, account, etc.
• Prepare or verify various ad hoc and funding reports and/or analysis as needed by Controller's Office, Vice President's Office to provide accurate financial data.
• Work closely with Accountant II for new Accountant training, act as point person for teaching new tasks throughout training program for new Accountants. Work closely with Accountant II/Accountant III to propose and execute project account realignments for projects with multiple sources of time limited and/or specific scope funds.
• Attend meetings as the Department liaison to provide accounting expertise or to assist and answer any financial related questions. Participate in hiring committees as requested. Act as backup for co‑workers. Other duties as assigned.

• Bachelor's Degree in related field or related work experience in governmental or commercial accounting at a level comparable to that of an Accounting Clerk III, or equivalent in the area of complexity.
• Demonstrated experience using a personal computer including experience with Microsoft Excel, Microsoft Word, and Outlook.

Relevant education and experience may be substituted as appropriate.

• Bachelor's Degree in accounting or related experience.
• Two years of experience in governmental or commercial accounting at a level comparable to that of an Accounting Clerk III, or equivalent area of complexity.
• At least two years of experience with Accounts Payable and/or vendor relations.
• Demonstrated experience using a personal computer including experience with Microsoft Excel, Microsoft Word, and Outlook.
• UT Austin experience desired, with proficiency in DEFINE.
• Familiar with UT Austin vouchering and accounting policies and procedures. Experience processing web-based documents.
• Experience with electronic accounting and work management systems.
• Excellent problem‑solving skills.
• Excellent customer service ability.
• Excellent written, verbal,…