Cost Accounting Manager: GAAP & AP Leadership

About Austin Regional Clinic

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years! We are one of Central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members:
Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more.

Responsible for all aspects of the allocation of costs to the organization through the process of accounts payable, inventory and purchasing systems. Establish and maintain the organization’s accounting principles, practices, procedures and internal controls to ensure the generation of GAAP accrual based financial statements. Ensure compliance with the organization’s payment policies and funding requirements under its various agreements, while applying industry best practices.

Carry out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

• Prepares journal entries, including required work papers for support, in compliance with GAAP and established accounting policies and procedures.
• Organizes and coordinates the posting of entries to the general and subsidiary ledgers in order to maintain a timely close process.
• Reviews the general ledger trial balance accounts and activity monthly for accuracy and reasonableness.
• Coordinates the monthly closing of the payables, purchasing and inventory modules in the ERP system.
• Responsible for understanding cash funding requirements by company to ensure payments are made by the appropriate company.
• Identifies and prepares accurate monthly and year‑end accruals within required deadlines.
• Responsible for understanding the systemic supply chain workflow and related journal entries posted by the system.
• Responsible for understanding and recording adjusting entries related to system processing errors.
• Responsible for understanding systemic balances and related reports to ensure the subsidiary detail is accurate and items (inventory and non‑inventory PO lines) are properly cleared in a timely manner.
• Responsible for understanding the company’s virtual card program to include policies, banking website, workflow, and related accounting entries.
• Prepares and performs weekly invoice register review to ensure integrity of data entry and proper coding prior to processing payment.
• Ensures correcting entries are recorded in compliance with department policies and procedures to maintain system integrity and allow for data analysis.
• Calculates weighted average unit cost in conjunction with review of invoice price variance reports.
• Develops and generates reports measuring productivity and compliance with department standards; analyzes the data to determine appropriate actions to continue to move the department forward.

• Prepares weekly and/or monthly complete and accurate reconciliation of intercompany fundings in accordance with company agreements and accounting policies.
• Oversees the monthly reconciliation of accounts payable, purchasing and inventory related sub‑ledgers to the general ledger.
• Reviews and analyzes AP aging reports and vendor statements to identify and resolve discrepancies.
• Reconciles unsettled virtual card and credit card transactions with the company’s bank.
• Reconciles accounts as assigned in accordance with department’s policies.

• Ensures accurate application of sales and use tax to vendor invoices in accordance with applicable state and local tax laws.
• Ensures sales and use tax filings and payments are made in accordance with applicable state and local tax laws.
• Manages the external state comptroller’s sales tax audit process and conducts internal reviews. Prepares private letter rulings for sales tax applicability.
• Prepares required tax work papers to prepare quarterly federal tax estimates and annual tax returns for all companies.
• Coordinates and ensures accurate and timely processing of all company 1099s.

• Over…