Accountant II; Project Accounts

Accountant II (Project Accounts)

Hiring Department: Business and Financial Services

Location: UT MAIN CAMPUS

Position Open To: All Applicants

FLSA Status: Exempt from FLSA

Earliest

Start Date:

Immediately

Position Duration: Expected to Continue

Weekly Scheduled

Hours:

40

Schedule: Standard UT schedule, Monday - Friday 8:00 AM - 5:00 PM

Business and Financial Services provides financial resource management in support of its Financial and Administrative Services clients for The University of Texas  deliver timely and expert shared services. To learn more about our department, visit (Use the "Apply for this Job" box below)..

Our team works to support university staff and enhance student experience. Working here means your work has meaning and impact.

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas: defined benefit retirement plan
• Additional Voluntary Retirement Programs:
  Tax Sheltered Annuity 403(b) and Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through Linked In Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff
• Free rides on all UT Shuttle and Austin Cap Metro buses with staff

• Verify and approve electronic DEFINE and WEB documents as needed for Projects Group including encumbrances, voucher payments and funding and lapsing documents (VP1, VP2, VE3 and some VTA documents). Apply applicable rules, regulations and policies to ensure financial transactions are consistent with university policies.
• Prepare funding, encumbrance, payments and correction vouchers via DEFINE/WEB for complex/sensitive project portfolio including PDC managed CIP and other Major Renovation projects. Work closely with the Accounting Analyst to ensure account structure is appropriate and asset components are accounted for; ensure accuracy regarding object codes, amounts, accounts and vendor setup. Audit and verify project cost information is correctly posted to UT Asset Works/CPPM for accuracy.
• Perform and review Project Account Reconciliations/Close outs. Verify reconciliation of accounts, ensure funds are properly lapsed, audit project documents for record‑retention compliance, confirm projects are closed per procedure and finalize financial statement of each project. Assist Accounting Analyst with annual componentization and accrual calculations at year‑end as needed.
• Provide backup for shared Project email folder when needed for new contracts, funding requests and vendor invoices to ensure capital projects are assigned and related emails are forwarded to specific accounting processors.
• Maintain timely, reliable communication via e‑mail or other medium to project managers regarding status of projects such as funding, billing exceptions, project close‑out statements and ad‑hoc financial updates for complex funding structures.
• Provide accounting backup support across the project accounts work group and assist in training new staff.
• Represent department and division at meetings with Directors, ADs and campus clients including Assistant Deans. Prepare ad‑hoc and funding reports and analysis for Office of Accounting, Vice President's Office, Director's Office and Facilities Services/PMCS divisions to provide accurate financial information. Provide analysis and interpretation of system data using internal financial systems, data warehouse and other financial tools.
• Other duties as assigned.

• Bachelor's degree in Accounting, Business, or related field or CPA.
• At least 2 years in governmental or commercial accounting.
• Experience using a personal computer including MS Word and Excel.

Relevant education and experience may be substituted as appropriate.

• Master's degree or graduate‑level courses in Accounting. Experience with accounts payable.
• More than two years of experience with UT…