Accounts Payable Specialist

We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our team in Austin.

• I Invoice Processing:
  Accurately enter invoices into Quick Books and Workday, ensuring alignment with purchase orders and company policies.
• Expense Reporting:
  Collect and verify backup documentation, calculate currency conversions, and enter expenses into Quick Books.
• Approval Coordination:
  Liaise with internal departments to facilitate invoice and purchase order approvals. Monitor aging reports to ensure timely vendor payments and maintain up-to-date tracking worksheets.
• Payment Processing:
  Prepare payment reports and worksheets for CFO review, ensuring accuracy and completeness.
• Credit Card Management:
  Process and code monthly credit card transactions in Quick Books, request supporting documents from cardholders, and maintain expense recap records.
• Vendor Payments & Compliance:
  Track payment schedules to ensure vendors are paid within agreed terms. Communicate with vendors regarding documentation, banking details, and payment remittance. Audit vendor accounts, resolve discrepancies, and identify potential cost‑saving opportunities.
• Record-Keeping:
  File, scan, and maintain organized accounts payable records and documents.
• Account Reconciliation:
  Maintain financial worksheets, prepare and enter journal adjustments, and reconcile accounts at month‑end.
• Benefit Billing Oversight:
  Analyze benefit invoices, track credits and adjustments, and collaborate with HR to address billing needs.
• Intercompany Transactions:
  Record journal entries for AP transactions, analyze intercompany charges, and manage shared financial worksheets between US and international entities.
• Tax Documentation & Compliance:
  Assist in the annual 1099 processing, perform W9 audits, and maintain vendor tax records.
• Systems Implementation:
  Support Workday implementation efforts and process enhancements.
• Audit Support:
  Assist with external audit requests and inquiries, ensuring compliance and accuracy.
• Cross-Functional Collaboration:
  
  Provide support to accounting and finance teams as needed, contributing to overall operational efficiency.

• Sharp attention to detail, ensuring accuracy in every transaction.
• Strong problem-solving skills, thriving under deadlines and pressure.
• Precision in data entry, paired with solid mathematical abilities.
• Deep understanding of accounting principles to drive financial accuracy.
• Proficiency in Microsoft Excel, with the ability to create, format, and manage complex spreadsheets.
• Exceptional organizational skills to excel in a fast-paced environment.
• Strong team player with excellent communication, active listening, and collaboration skills.

As an Equal Opportunity Employer, Cloud Imperium Games is committed to fostering a diverse and inclusive workplace and encourages all qualified individuals to apply.