Accounting Associate

APA! BACKGROUND

Austin Pets Alive! (APA!) is one of Austin’s most dynamic and best‑loved nonprofits. The organization is the leader in the no‑kill movement nationally and is considered a national thought leader in animal welfare. APA! locally rescues, treats, and adopts out 10,000 homeless dogs and cats each year, providing the safety net for Austin’s most at‑risk shelter pets, which helps Austin to be a no‑kill city, while also assisting other communities in saving homeless animals.

The organization is distinguished by the scrappiness of its grassroots, non‑traditional community‑based animal rescue work.

The organization continues to innovate best practices to save lives and teaches its renowned lifesaving model through American Pets Alive!, APA!’s national division. In 2020, AmPA! began the Human Animal Support Services (HASS) project, a collaborative movement of more than 10,000 animal welfare professionals working in nearly 1,900 organizations. HASS is the first‑of‑its‑kind collective of shelters and animal welfare professionals coming together to build community‑focused animal services that better meet the needs of people and pets by keeping human‑animal families together and keeping pets unnecessarily out of shelters.

The Accounting Associate is a key member of APA!’s Finance team, with primary responsibility for accurate and timely receivables‑focused accounting. This role records, reconciles, and supports revenue activity across APA!’s diverse revenue streams, including donations, grants, pledges, adoptions, clinic activity, thrift and retail, ecommerce, and other income. The Accounting Associate works closely with the Accounting Manager, Finance team, Philanthropy/Development, and other departments to ensure that financial activity is accurately reflected in APA!’s

accounting records, with supporting documentation, and in financial reports. The role requires cross‑departmental and cross‑program coordination and collaboration.

This position requires strong attention to detail and accuracy, comfort working with high‑volume transaction data with significant recurring journal entry work, the ability to investigate discrepancies, and clear communication across teams. While the primary focus of this role is Receivables, the Accounting Associate will also cross‑train in Accounts Payable and provide backup support when needed to help ensure continuity of Finance operations.

• Record and reconcile receivables activity across APA!’s revenue streams, including donations, grants, pledges, adoption and clinic revenue, thrift and retail revenue, ecommerce revenue, contract revenue, cash, checks, ACH deposits, and third‑party payment processors.
• Prepare recurring journal entries and maintain organized supporting documentation for revenue and receivables activity.
• Reconcile activity between accounting systems, donor‑tracking systems, bank activity, payment platforms, and reports.
• Research and resolve discrepancies related to payouts, refunds, chargebacks, fees, credits, coding, timing differences, and unusual or irregular transactions.
• Work closely with Philanthropy/Development to support accurate donor tracking, contribution coding, donation reporting, pledge/grant recording, and reconciliation between accounting and CRM records.
• Coordinate with departments, including Thrift, Placement, Clinic, and other teams, to clarify revenue activity and resolve transaction questions.
• Record and reconcile thrift, retail, and ecommerce revenue from platforms such as Square, eBay, and The Real Real.
• Record and reconcile adoption, clinic, and animal‑related revenue activity, including Shelterluv transactions, related reports, payout discrepancies, and support documentation.
• Track, record, and verify donation activity from multiple platforms and payment sources, including checks, ACH deposits, online giving platforms, third‑party payment processors, and donor/CRM records.
• Collect, count, log, and deposit cash and checks received; follow all cash handling procedures; and ensure deposits are entered accurately into current systems.
• Track and reconcile revenue‑related liability balances, which…