Payroll & Tax Specialist

In2

America is a Professional Employer Organization (PEO) in the US that provides clients with PEO, Employer of Record (EOR) and Agent of Record (AOR) employment solutions.

In2

America specialize in helping founder-led international businesses launch or scale in the US with no headcount minimums through our uniquely flexible employee leasing model and strong partner network. We pride ourselves on being a true extension of our client and strive to support in a consistent and personalized way.

We handle payroll and taxes, compliance, HR, insurance and benefits for our clients, so they can stay focused on growth. We manage over $11 million in employment-related costs across our solutions annually and are growing every month.

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The In2

America Payroll & Tax Specialist is a client-facing professional who thrives in a fast-paced, service-led environment. The role will be primarily focused on payroll and invoicing and serve as a key resource for PEO tax filings, tax deposits and compliance. You will help shape best practices as we continue to scale our PEO and EOR operations.

You understand that in an employee leasing environment, precision and responsiveness matter. You act as a trusted point of contact for our clients and their employees, delivering practical, compliant, and customer-focused support across payroll and tax.

The ideal candidate will have strong payroll experience, a solid understanding of PEO operations, and working knowledge of federal, state and local payroll tax requirements and confidence supporting distributed work forces in a multi-state environment.

• Process bi-weekly, semi-monthly and monthly payrolls across multiple clients and a distributed, multi-state employee base.
• Ensure timely submission and approval of non-exempt and temporary worker timesheets.
• Be the direct go-to-person for all payroll matters, including with holdings, deductions, garnishments, direct deposit, W-4 updates and benefits-related deductions.
• Assist clients with payroll questions, corrections, adjustments and reporting needs.
• Research and resolve payroll discrepancies, tax issues, and employee payroll inquiries.
• Maintain payroll records and documentation in accordance with company policies and regulatory requirements.
• Generate for approval and issue client invoices, payroll previews, and charge reports and assist in maintaining processes and calculations for invoicing.
• Prepare and upload payroll data to external platforms, providers and state portals such as 401(k), workers compensation and payroll reporting.
• Reconcile payroll deductions, carrier invoices and benefit funding, ensuring accurate remittances and timely resolution of discrepancies.

• Prepare, reconcile, and oversee payroll tax filings for PEO clients.
• Ensure timely and accurate federal, state, and local tax deposits.
• Monitor tax notices and work to resolve agency inquiries and discrepancies.
• Assist with quarter-end and year-end tax processing, including Forms 941, state withholding returns, FUTA, SUTA, and annual reconciliations.
• Support W-2 processing and year-end tax reporting activities.
• Maintain knowledge of payroll tax regulations and compliance requirements across multiple jurisdictions.
• Monitor state unemployment insurance (SUI) rates and tax account changes, ensuring updates are reflected accurately within payroll systems.
• Assist with account registrations, tax agency correspondence, and tax account maintenance as needed.
• Support audit requests and compliance reviews related to payroll tax activities.

• Support implementation of new clients, including payroll configuration, tax account setup, earnings and deduction mapping, benefits integration and first payroll validation.
• Work with the internal teams to ensure seamless sales to implementation handover.
• Train clients and employees on HRIS tools, including payroll access, time tracking, tax forms, expense management.

• Identify opportunities to improve payroll, tax and invoicing processes through automation, documentation and continuous improvement initiatives.
• Assist with payroll system…