Accounting Associate

Job Summary

The Accounting Associate plays a vital role in supporting the mission of St. Louis Catholic Church by ensuring responsible stewardship of the parish’s financial resources. Reporting directly to the Accounting Manager, this position provides accurate and timely financial processing, contributing to the effective management of the generosity entrusted to the parish. Success in this role requires exceptional proficiency in office applications, including Quick Books Desktop Enterprise, as well as outstanding customer service skills to support the parish and school in a dynamic, fast‑paced environment.

• Financial Operations:
  • Prepare, record, and document all bank deposits for the parish and school, including school receivables, ensuring detailed accounting for the Accounting Manager and supporting the stewardship of parish resources.
  • Organize and track receipts for credit and debit card expenses.
  • Maintain digital records of invoices, deposits, expenses, and reports, ensuring proper filing and accessibility.
  • Coordinate accounts receivable and payable activities with the parish and school offices.
• Administrative Support:
  • Process vendor orders for supplies and services in accordance with parish purchasing policies, ensuring resources are used responsibly and effectively.
  • Assist in coordinating storage and destruction of accounting files per Diocese of Austin retention policies.
• Collaboration and Communication:
  • Work closely with the Accounting Manager, Principal, and COO to ensure adherence to financial protocols and foster collaboration that supports the parish’s mission of evangelization and community building.
  • Provide support for special projects and tasks as assigned by the Accounting Manager or COO.

• Knowledge of the structure and basic teachings of the Roman Catholic Church.
• Proficiency in financial software, including Quick Books Desktop Enterprise, or the ability to quickly gain proficiency within a few weeks of hire.
• Strong technical and administrative skills, with the ability to navigate office applications efficiently in a fast‑paced environment.
• Exceptional organizational and time‑management skills, with attention to detail and accuracy.
• Outstanding customer service skills, with the ability to communicate professionally and compassionately with diverse groups, including clergy, staff, and parishioners.
• Strong analytical skills for problem‑solving and ensuring accuracy in financial processes and documentation.
• Ability to maintain confidentiality and demonstrate discretion in handling sensitive matters.

• Bachelor’s degree in accounting, finance, or a related field, with at least 3 years of professional experience in accounting, bookkeeping, or financial operations; OR
• At least 5 years of proven experience in accounting, bookkeeping, or financial operations, preferably in a parish, school, or non‑profit setting.
• Baptized Catholic, actively living their faith, preferred.

• Valid Texas driver’s license.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

• All employees of the parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church.
• The parish is an at‑will employer.
• All buildings and vehicles owned by the parish are tobacco free.
• Working in a fast‑paced environment with priorities and plans that may change rapidly.
• Working on weekends, evenings, and some holidays may be required.
• Will be exposed to religious ceremonies, conduct, and speech including Catholic Christian prayer and liturgical celebrations.
• Will be required to adhere to established dress codes and conduct standards.
• May be required to use personal or parish vehicles to drive to off‑site locations.
• Traveling within and outside the parish to meetings and other events may be required, and travel may include overnight lodging.