Bookkeeper

XThis is a part-time, direct hire position with the following on-site schedule:
Tuesday, Wednesday, Thursday from 9:30am - 3:30pm. This is an on-site position at the company’s office in South Austin

onWe have been engaged by our client to find an additive Bookkeeper + Office Manager. This team player will have an important role in supporting the financial accuracy, organization, and day-to-day operations of the firm. This position will be responsible for managing the company’s routine accounting activities, including accounts payable, accounts receivable, job-cost tracking, credit card reconciliation, and financial recordkeepin

g.At its core, this role is about helping the company operate with accuracy, consistency, and organization. The Bookkeeper + Office Manager will ensure that invoices are properly recorded, expenses are assigned to the correct projects and cost categories, bills are paid on time, client receivables are tracked, and the company’s financial records remain current and dependabl

e.
This person will work closely with the Director of Operations, company leadership, project managers, vendors, and outside accounting professionals. In addition to bookkeeping responsibilities, the position will help manage the daily needs of the office and provide general administrative and operational support wherever need

• tion Manage the company’s day-to-day bookkeeping and financial recordkee
• ping.
  
  Maintain accurate and organized financial records within QuickB
• ooks.
  
  Manage accounts payable, including receiving, reviewing, entering, and processing vendor invo
• ices.
  
  Ensure bills are paid accurately and on time while maintaining clear documentation and approval rec
• ords.
  
  Manage accounts receivable, including preparing invoices, tracking outstanding balances,recording payments, and following up on past-due acco
• unts.
  
  Monitor company bank accounts and assist with regular bank reconciliat
• ions.
  
  Reconcile company credit cards and employee expenses through
• Ramp.
  
  Review receipts, credit card transactions, reimbursements, and supporting documentation for completeness and accu
• racy.
  
  Maintain accurate vendor records, payment information, W-9s, and other required accounting documenta
• tion.
  
  Assist with monthly financial closeout procedures and help ensure all transactions are properly recorded before each accounting period is cl
• osed.
  
  Work with the Director of Operations, company leadership, and the company’s CPA to provide accurate and timely financial informa
• tion.
  
  Assist with preparing financial reports, account summaries, supporting schedules, and other documentation as reque
• sted.
  
  Help maintain organized digital and physical accounting files that are easy to understand, access, and re

• unting
  
  Review vendor and subcontractor invoices and assign each expense to the correct project, phase, cost code, and budget cat
• egory.
  
  Maintain accurate job-cost information across the company’s architecture, interiors, construction, and furnishings pro
• jects.
  
  Understand the relationship between vendor invoices, project budgets, purchase orders, contracts, allowances, and client bi
• lling.
  
  Work with project managers and the Director of Operations to clarify invoice coding, resolve discrepancies, and ensure expenses are assigned corr
• ectly.
  
  Monitor job costs and help identify missing invoices, duplicate charges, incorrect coding, or expenses that appear inconsistent with the project b
• udget.
  
  Assist with tracking committed costs, actual costs, client payments, vendor payments, and remaining project bal
• ances.
  
  Help maintain accurate records for change orders, allowances, reimbursable expenses, and owner selections when appli
• cable.
  
  Support the preparation of project-specific financial reports and job-cost summaries for company leade
• rship.
  
  Help ensure the financial information associated with each project is accurate, current, and dependable enough to support company decision-m

• upport Work closely with the Director of Operations to support the organization and day-to-day operations of the c
• ompany.
  
  Assist with maintaining company records, vendor files, insurance…