Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy manufacturing organization in Austin, Texas. This long-term contract opportunity is ideal for someone who brings strong payment processing experience, a sharp eye for detail, and the ability to keep work moving accurately in a fast-paced setting. The person in this role will help maintain timely vendor payments, organized financial records, and consistent adherence to internal controls while partnering effectively with internal teams and suppliers.

Responsibilities:

• Process a high volume of vendor invoices with careful review for accuracy, approvals, and policy compliance before entry into the system.
• Compare invoices against purchase orders and receiving documentation to confirm complete and correct support for payment.
• Investigate pricing, quantity, or documentation differences and coordinate with purchasing and other internal departments to resolve issues promptly.
• Prepare and record vendor payments through checks, ACH, and wire transactions in alignment with established payment timelines.
• Maintain well-organized accounts payable files and supporting records to assist with audits, reporting needs, and document retention standards.
• Reconcile vendor statements and accounts payable activity on a regular basis, and contribute to month-end close tasks as needed.
• Monitor open payables and provide updates on aging, outstanding invoices, and other accounts payable activity for internal reporting.
• Support compliance with financial policies, tax requirements, and internal controls, including assistance with annual 1099 preparation.
• Identify opportunities to improve invoice and payment workflows while maintaining accuracy and dependable service to vendors and business partners.