Accounting Specialist Austin, TX

Accounting Specialist

We are looking for an Accounting Specialist to join a team in Austin, Texas in a contract to permanent capacity. This position supports day-to-day accounting operations by managing payables, receivables, reconciliations, and billing activities with accuracy and attention to detail. The ideal candidate is comfortable handling a high volume of financial transactions, resolving discrepancies, and communicating effectively with vendors, customers, and internal stakeholders.

Responsibilities:

• Manage the full vendor invoice cycle by reviewing documentation, confirming approvals, assigning correct accounting codes, and entering transactions accurately.
• Apply customer payments from multiple sources, including checks, card payments, and electronic remittances, while ensuring records are updated correctly in the financial system.
• Record accounts payable and accounts receivable activity promptly and maintain accurate financial data across daily transactions.
• Prepare bank deposits, reconcile cash activity, and investigate variances to ensure timely resolution of outstanding issues.
• Review employee reimbursement submissions for policy compliance and process approved expense reports efficiently.
• Complete corporate credit card reconciliations, research unmatched items, and follow through on open questions until resolved.
• Initiate vendor payments through checks, electronic transfers, and wire transactions, including uploading files to banking and payment platforms as needed.
• Produce customer invoices, statements, and related billing records while monitoring aging reports to address overdue balances and payment delays.
• Reconcile vendor statements, respond to inquiries about invoices and account activity, and support customers with past-due account follow-up and payment issue resolution.