Site Service Coordinator - Accounting & Admin Support

Description

Are you a numbers-minded, detail-driven professional who thrives on keeping accounts accurate and vendors happy?

We're looking for a Site Service Coordinator who will primarily be focused on basic accounting and invoice processing within the Yardi system, who’ll also handling vendor management, client communication, Certificate of Insurance (COI) tracking, and work order response.

This is a hybrid role at its core, but make no mistake: accounting is the heart of it. You'll be the person who keeps invoices moving, books balanced, and vendors paid accurately and on time - while also serving as a professional point of contact for clients and internal teams.

• Process a high volume of vendor and service invoices accurately and efficiently through Yardi
• Enter, code, and match invoices to proposals and work orders with precision
• Handle core accounts payable functions: invoice verification, coding, and payment prep
• Reconcile discrepancies, follow-up on missing documentation & maintain accurate financial records
• Support month-end close and generate basic accounting reports
• Multi-party accounting experience is a strong plus – if you've worked in an environment juggling multiple clients, properties, or cost centers, you'll feel right at home here

• Maintain vendor records, contact information, and documentation in Yardi
• Track, request & maintain Certificates of Insurance (COI), monitor expirations & flag coverage gaps
• Support new vendor onboarding and paperwork completion

• Be a professional, courteous point of contact for clients on invoice, service, and administrative matters
• Communicate clearly and confidently via phone and email - both written and verbal
• Respond to and help coordinate work orders, keeping status updated & stakeholders in the loop

• 1–3 years of experience in accounts payable, accounting support, or administrative work - facilities or property management background a plus
• Strong, demonstrated accounting fundamentals & attention to detail & accuracy with numerical documentation
• Excellent written and verbal communication skills - you can write a clear email and hold a professional conversation
• Yardi experience preferred, but not required - we'll train the right person
• Comfort processing invoices at volume without losing accuracy
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Ability to juggle multiple priorities independently in a fast-paced environment

• Multi-party or multi-client accounting experience
• Familiarity with COI tracking and vendor compliance
• Working knowledge of basic accounting principles

If you love the satisfaction of a clean, reconciled ledger and also enjoy being the professional, trusted face clients turn to - this role gives you both.