Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an accounts payable specialist to join a detail-oriented services organization in Austin, Texas. This role is ideal for someone who thrives in a high-volume environment, brings strong accuracy to financial processing, and can manage multiple priorities with confidence. The position supports day-to-day payable operations while helping maintain organized records, timely disbursements, and reliable financial reporting.

Responsibilities:

• Handle incoming invoices, employee reimbursements, and payment requests by reviewing documentation for accuracy, coding, and approval compliance before entry.
• Prepare and execute scheduled payment cycles to ensure vendors and other payees are compensated on time and according to company procedures.
• Support the monthly accounts payable close by reconciling activity, resolving outstanding items, and helping maintain accurate financial records.
• Organize and maintain payable documentation, including vendor files and insurance certificate records for labor-related suppliers.
• Partner with external auditors during annual reviews by gathering requested records, answering questions, and providing accounts payable support.
• Administer 1099 reporting processes by maintaining accurate vendor tax information and assisting with year-end filing requirements.
• Perform high-volume data entry, document management, and general administrative support related to accounts payable operations.
• Contribute to additional finance and operational tasks as needed to support departmental objectives and broader business priorities.