Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to join a team in Austin, Texas in a contract-to-permanent capacity. This opportunity is well suited for someone early in their accounting career who enjoys staying organized, working accurately with financial records, and supporting day-to-day vendor payment activity. The position focuses on invoice handling, vendor communication, and general accounting support while helping maintain smooth accounts payable operations.

Responsibilities:

- Manage shared accounts payable inboxes by organizing incoming invoices, storing electronic records, and escalating payment-related questions to the appropriate contacts.

- Scan, file, and maintain paper invoices and other financial documents to support accurate recordkeeping and document retrieval.

- Enter received invoices into Sage with proper coding and attention to accuracy, completeness, and timeliness.

- Follow up with vendors regarding invoice status, payment questions, and routine account inquiries in a thorough and organized manner.

- Identify billed items that have not yet been received and coordinate with shipping and receiving teams to resolve discrepancies.

- Maintain vendor master data, including supporting new vendor setup activities and preparing information for compliance review on a recurring basis.

- Assist with basic general ledger reconciliation tasks and support preliminary payment and review checklists before processing.

- Contribute to administrative and accounting support activities related to invoice processing, vendor records, ACH activity, and check run preparation. Requirements - 0 to 2 years of experience in accounts payable, accounting support, or a related administrative finance role.

- Strong written and verbal communication skills with the ability to interact effectively with vendors and internal teams.

- High level of accuracy and close attention to detail when handling invoices, coding, and data entry.

- Basic Microsoft Excel skills, including filtering, formatting, sums, SUMIFS, and lookup functions.

- Familiarity with accounts payable processes such as invoice coding, vendor management, ACH transactions, or check runs.

- Working knowledge of basic debit and credit concepts and journal entry fundamentals is preferred.

- Experience with Sage, Quick Books, or similar accounting software is helpful but not required.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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