Accounts Payable Specialist Austin, TX

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Austin, Texas in a contract-to-permanent capacity. This opportunity is well suited for someone early in their accounting career who enjoys staying organized, working accurately with financial records, and supporting day-to-day vendor payment activity. The position focuses on invoice handling, vendor communication, and general accounting support while helping maintain smooth accounts payable operations.

Responsibilities:

• Manage shared accounts payable inboxes by organizing incoming invoices, storing electronic records, and escalating payment-related questions to the appropriate contacts.
• Scan, file, and maintain paper invoices and other financial documents to support accurate recordkeeping and document retrieval.
• Enter received invoices into Sage with proper coding and attention to accuracy, completeness, and timeliness.
• Follow up with vendors regarding invoice status, payment questions, and routine account inquiries in a thorough and organized manner.
• Identify billed items that have not yet been received and coordinate with shipping and receiving teams to resolve discrepancies.
• Maintain vendor master data, including supporting new vendor setup activities and preparing information for compliance review on a recurring basis.
• Assist with basic general ledger reconciliation tasks and support preliminary payment and review checklists before processing.
• Contribute to administrative and accounting support activities related to invoice processing, vendor records, ACH activity, and check run preparation.