Accounts Payable Associate - Part-Time

As part of the Ministry Operations team at The Austin Stone Community Church, The Accounts Payable Associate (APA) will be responsible for the expense reimbursement and accounts payable process, including maintaining the accounts payable system, expense approvals, and updating bank records. The APA will work part-time, 10-20 hours per week. The APA will report to the Accounting Manager.

• Maintain the accounts payable system, including vendor setup, expense approval, set up for contract workers (1099), approval rules, and other accounts payable administration.
• Execute the expense reimbursement process, including employee setup, final expense approvals, wire/ACH transfers, updating the GL system, and check processing.
• Process the payment of accounts payable on a weekly basis using accounting and bank software.
• Update bank records, verify checks that clear the bank, research unfamiliar payments, and work with the bank to resolve issues.
• Work alongside the accounting and finance team to review and approve The Austin Stone expense reimbursements and payments to vendors.
• Ensure accurate and consistent communication to all staff and to individuals as needed.
• Provide staff with spending reports upon request
• Other administrative tasks and special projects as assigned
• Attend, when possible, events and activities for The Austin Stone, including all staff meetings, prayer meetings, special events, and staff development days.

• High School Diploma or equivalent, Bachelor’s degree, preferred
• 1 year of experience in an business administration, accounting, or finance

In order to lead effectively at The Austin Stone, an AP Associate must have the following competencies:

Administration - Demonstrated ability to plan, organize, and support organizational programming and needs. Integrate multiple perspectives and synthesize them into a cohesive plan. Strong ability to support multiple projects simultaneously, with dependability and excellence.

Process Oriented & Organizational Skills - Proven skills in creating, implementing, maintaining, and following through on processes. Able to work on and prioritize multiple tasks simultaneously. Proven troubleshooting skills. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Analytical & Problem Solving Skills - Big picture thinker with ability to translate a plan or strategy into next steps and execution. Ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy. Uses a systematic approach to problem solving. Able to anticipate what information would be helpful and take initiative to report on it.

Ability to analyze existing tools and databases and provide software solution recommendations. Able to think logically and systematically through a problem. Solves problems with creativity and minimal input. Able to successfully develop new and better ways to work and promote a continuous improvement mentality.

Communication - Demonstrated capacity to inspire, instruct, and encourage through effective communication in various settings. Able to communicate and work within a complex organizational structure with multiple layers of input. Ability to understand, parse and communicate key project details.

Collaboration - Collaborate across the organization and with various internal and external partners. Exemplifies and defends the Doctrines, Convictions, Philosophies, and Strategies of The Austin Stone Community Church as outlined in our Culture documents.

Digital Systems - Understanding of and experience with the operation of computer systems…