Administrative Assistant

Overview

Herzog Transit Services, Inc. is currently seeking a qualified Administrative Assistant to provide administrative assistance for the Maintenance of Equipment department in Austin, TX to join our team.

This is a non-exhaustive overview of the job duties for this position.

• Maintain daily reporting records and (HOS) hours of services record and files.
• Compile, review, key, and update data using database and Excel spreadsheets.
• Maintain and audit information to generate accurate reporting for daily, weekly & monthly reports.
• Perform a variety of routine clerical duties such as typing, scanning, sending emails, copying data, record keeping, preparing correspondence, filing, preparing reports using a computer, and operating office machines.
• Proficient in computing, with Microsoft Word & Excel, and scheduling and maintaining calendars.
• Coordinate maintenance of office equipment, including computers, copy machines and fax machines.
• Set up and maintain ordering supplies and parts, and schedule vendors.
• Answer incoming calls, take messages, and respond to company questions and requests for information.
• Provide administrative support to the Maintenance of Equipment Department.
• Compile, sort, and file documents, such as invoices and work orders.
• Using company vehicle, deliver and pick up parts and materials from various vendors.
• Perform all duties in conformance with appropriate safety policies and procedures.
• Complete clerical functions, operate equipment and complete other duties as assigned by supervisory personnel to support the Mechanical Department.
• Track the calibration of measuring instruments and tools.
• Engage in Herzog’s culture and essential behaviors as a regular expectation for this position.
• Maintain regular and predictable attendance and punctuality.
• Other duties as assigned.

• High School diploma or equivalent.
• Three years’ experience.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Understanding of basic mathematics.
• Good communication skills (verbal and written).
• Ability to make logical choices and draw logical conclusions.
• Ability to multitask.

• Subject to pre-employment background check and motor vehicle report review.
• Subject to pre-employment physical, medical evaluation, and drug screen.
• Successfully complete and maintain any required safety certification and testing on an annual basis.

The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This is a non-exhaustive overview of the physical requirements of this job.

• Work primarily in an office environment.
• Frequently sits for extended periods of time.
• Frequently use a computer keyboard and office related equipment.
• Occasional standing, walking, lifting, stooping or bending.
• Must successfully pass color/vision examinations as required by the position.
• Must be able to hear and distinguish auditory signals as required by the position.

Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.

• Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.

Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas. Over the course of our 50+ year history, Herzog has become a national leader in the construction, operations and maintenance of commuter rail, light rail, streetcar, and freight rail projects.

We believe our culture is at the heart of our existence. It is that belief which empowers every member of our professional family to act with purpose and passion as they advance their career throughout their personal pursuit of excellence.

Backed by over five decades of experience, Herzog delivers exceptional customer service and elite results. Our success is the outcome of our relentless pursuit of excellence, our passion for our customers, safety without compromise, and a deep-rooted belief in the power of team.

We invite you to join us on our journey to excellence as we work to be better today than yesterday and better tomorrow than today.

It is the policy of Herzog Transit Services, Inc. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.