Senior Executive Assistant

Senior Executive Assistant

Location:

Austin, TX (Hybrid)

Onsite:
Remote to start, 3 days a week based on need sometime in 2026

Travel:
Less than 15%

Manages Others:
No

Experience:

8+ years’ of progressive experience in an administrative/Executive assistant capacity, supporting VP level and above. Demonstrated ability to successfully support a minimum of 3-5 executives. Excellent interpersonal skills, high degree of attention to detail, ability to work independently, and exceptional written and verbal communication skills are required.

This opportunity is at a very established technology company with a robust global footprint.

• Professional Excellence
  :
  The Senior Executive Assistant will be responsible for supporting 3-5 Executives. Thriving in a very dynamic work environment, the Senior Executive Assistant will cultivate strong working relationships across the organization, fostering a culture of collaboration and excellence.
• Calendar Management
  :
  Outlook calendar management; oversee complicated internal and external meetings and domestic/global travel schedules.
• Travel Booking
  :
  Coordinate the booking of domestic and international travel including assisting with any travel Visa requirements.
• Attention to Detail/Strong Organizational skills
  :
  The Senior Executive Assistant will bring a blend of attention to detail, strong organization, and time management skills to handle constantly changing schedules and meet critical business demands.
• Ability to Multitask
  :
  With a commitment to exhibiting professionalism, they will multitask and make sound judgments, while collaborating with our Lead Executive Assistant.
• Facilitate Meetings
  :
  May be asked to attend and facilitate meetings and events; setting up meeting spaces, Teams meetings/webinars/townhalls, office logistics, presentation materials, taking notes, and following up on action items.
• Handle Confidential and Sensitive Information
  :
  Assist with confidential and non-routine information, materials, and issues in support of assigned executives.
• Written Communication Support
  :
  Conserve our Executive's time by reading, researching, and routing correspondence; drafting emails, letters, and documents; collecting and analyzing information; initiating telecommunications; and assisting with presentations.
• Logistics Support
  :
  In partnership with other EAs coordinate logistics as required for offsite leadership and client meetings.
• Event Planning
  :
  In partnership with other EAs manage event planning including catering coordination for smaller meetings and larger internal company-wide events.
• Expense Reporting
  :
  Assist with and prepare expense reports per policy and complete monthly expense reconciliation.
• Calendar Management
  :
  Efficiently manage executive calendars, scheduling meetings, appointments, resolving conflicts and travel arrangements.
• Travel Booking
  :
  Coordinate travel logistics, including flights, accommodations, ground transportation, and itineraries.
• Anticipate Needs
  :
  Proactively identify and address executive needs, ensuring seamless operations.
• Collaboration
  :
  Work closely with other executive assistants to align schedules and travel plans.
• Event Planning
  :
  Assist in organizing company events, conferences, and meetings.
• Gifting Coordination
  :
  Manage thoughtful gifting for special occasions.

• Experience
  :
  Minimum 8+ years of progressive experience as an Administrative/Executive Assistant.
• Passion and Motivation
  : A genuine passion about the work an Executive Assistant does and a true desire to partner with executives and contribute to their, and your, success.
• Go Above and Beyond
  :
  Willingness to exceed expectations and take initiative.
• Sense of Urgency
  :
  Ability to respond promptly with critical information and answers.
• Software Proficiency
  :
  Proficient in MS Office (Word, Excel, PowerPoint), Teams, and Outlook.
• Travel Tools
  :
  Familiarity with Ramp, Egencia and Expensify.
• Track Record
  :
  Demonstrated success in previous roles.
• Personality and Leadership
  • Detail-Oriented
    :
    Meticulous attention to detail.
  • Highly Organized
    :
    Ability to manage multiple tasks efficiently.
  • The Go-To Person
    :
    Be the central point of contact for executives and occasionally others in the…