Executive Personal Assistant Construction

Benefits

• Company parties
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Comprehensive health benefits
• Paid time off and holidays
• Professional development opportunities

Executive Personal Assistant - Construction Industry Apex Multifamily Builders - Commercial/Multifamily Construction Company

Seeking a highly capable Personal Assistant to provide dedicated support to our company executive. The ideal candidate will be adaptable, discreet, and able to anticipate needs while managing both professional and personal tasks with excellence.

• Manage complex personal and professional calendars, including travel arrangements and other business commitments
• Handle confidential correspondence, emails, and phone calls
• Coordinate meetings, conferences, and client entertainment
• Process expense reports and manage personal/business receipts
• Oversee household management tasks when needed (vendors, maintenance, scheduling)
• Arrange travel logistics including flights, hotels, and transportation
• Act as the primary point of contact between executive and internal/external stakeholders
• Assist with personal errands and special projects as needed
• Manage construction office administrative tasks and document organization

• Schedule appointments and maintain a realistic, accurate calendar
• Answer and screen calls
• Run errands, as needed
• Order essential and non-essential supplies
• Work closely with many different people to ensure everyone is on the same page

• 3+ years experience as a personal assistant, preferably in construction or real estate
• Exceptional discretion and professionalism
• Available for occasional evening/weekend work when needed
• Strong problem-solving abilities and proactive mindset
• Excellent communication and interpersonal skills
• Valid driver's license
• Flexibility to travel occasionally if required
• Proficient in Microsoft Office Suite

• Exceptional communication and interpersonal skills
• Strong organizational skills
• The ability to multitask well
• The ability to work well independently and within a team environment