Receptionist & Office Support Coordinator; In-Person

Overview

Salary:
Up to $42,000 commensurate with experience

We do not currently offer employer-sponsored health insurance

We are a small, client-focused law firm in Austin seeking a Receptionist & Office Support Coordinator to serve as the welcoming face of our office and provide day-to-day administrative and office support. This is an in-person role for someone who is organized, dependable, and comfortable handling a variety of front-desk and logistical tasks in a professional but approachable environment.

Our culture is professional without being stuffy. We value warmth, discretion, follow-through, and clear communication.

• Greet clients and visitors and manage front-desk reception
• Answer, screen, and route incoming phone calls professionally
• Print, scan, and organize materials for client meetings
• Handle incoming and outgoing mail, including tracking and distribution
• Make routine bank deposits and occasional in-person banking transactions
• Assist with scheduling and basic administrative support
• Open and close matters in our client management software
• Provide limited email management support for one attorney (organizing, flagging, and routing messages)
• Order office supplies, snacks, and kitchen items
• Keep shared spaces tidy, stocked, and client-ready
• Assist with basic internal matter tracking or reports as requested
• Electronically record deeds and other documents prepared by attorneys, following established procedures
• Monitor recording and tracking confirmations and flag issues for attorney review
• Provide light marketing and design support using Canva (e.g., formatting flyers, simple graphics, or client-facing materials based on direction provided)
• Provide light assistant support to a small office team as needed

This position does not involve:

• HR administration
• Cold calling/sales
• Giving legal advice

We believe in clear role boundaries and realistic expectations.

• Prior experience in a receptionist, front-desk, or office support role
• Comfortable handling confidential information with discretion
• Strong organizational skills and attention to detail
• Calm, friendly, and professional communication style
• Reliable and able to manage recurring tasks independently
• Tech-comfortable with email, calendars, scanning/printing, and office software
• High school diploma required; college degree not required
• Valid driver’s license and ability to run occasional local errands during work hours

• Small, respectful office: Five-person team where your work is visible and appreciated
• Predictable schedule: In-person role with regular weekday hours
• Stability: We are seeking a long-term team member
• Client connection: This role helps ensure clients experience a calm, organized, and welcoming office from the moment they contact us
• Up to $42,000 annual salary commensurate with experience
• Paid time off and holidays
• 401k matching
• No health insurance
• In office 8am – 5pm with a one-hour lunch on or offsite
• In-person role in a 2,000 sq. ft. office