Office Manager, Radio-Television-Film, Moody College of Communication

Job Posting

Title:

Hiring Department:

Position Open To:

Weekly Scheduled

Hours:

FLSA Status:

Earliest

Start Date:

Position Duration:

Location:

This position is expected to be the primary point of contact for the department and is responsible with greeting guests and maintaining appropriate staffing of the office and overseeing overall department operations. This position is also responsible for managing travel reimbursements, payments, and various administrative tasks within the department.

Assist RTF Accounting with Payment Processing

• Solicit and submit PIFs, assist faculty with Travel Request Forms.
• Assist in processing honoraria.
• Assist with faculty requests for reimbursements.
• Process all payment vouchers in accordance with university procurement and payment procedures.
• Assist with UT market carts and purchase orders.
• Assist with annual Inventory of equipment.

Scholarship Support

• Coordinate with scholarship committees, chair and development office with all scholarships.
• Communicate award terms with students.
• Collect thank-you letters, agreements, and film clips for donors.

Office Management

• Organize physical aspects of the department, including coordinating faculty office moves and overseeing TA/Lecturer office assignments.
• Ensure office equipment is working properly.
• Staff front desk during business hours.
• Make sure the calendars are up to date and be the point person to send out calendar invites for department meetings and faculty meetings.

Room Reservations and Facilities Coordination

• Coordinate room reservations for faculty.
• Serve as the main point of contact for the college building/facilities manager, including handling IT requests and key requests.

Student Worker Supervision

• Serve as the first point of contact.
• Coordinate student work schedules and approve timesheets.

Course Administration

• Administer Course Instructor Surveys (CIS/CES), grade reporting, and update cross-listings.
• Gather course descriptions for the website.
• Gather syllabi and CVs from faculty each semester.
• Help coordinate Faculty Peer Reviews materials.
• Help coordinate and track Faculty Annual Reviews
• Keep the Faculty Handbook up to date on the Wikis.
• Other duties as assigned

High school diploma with 5 years of experience or 1 year of clerical experience with a Bachelors degree.

Relevant education and experience may be substituted as appropriate.

• Experience with UT Systems
• Microsoft 365
• Customer service
• Ability to work independently and with a team

$50,000 + depending on qualifications

• Typical office environment

Flexible Work Arrangements available with at least 1 remote day per week.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files.

Before submitting your online job application, ensure that

ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this…