Administrative Assistant

Pennybacker is seeking a highly organized, detail-driven Administrative Assistant to support select members of our leadership team in our Austin headquarters. This role is designed for an experienced administrative professional who excels at juggling multiple priorities, creating order amid complexity, and operating with discretion at the highest level. While this position supports several leaders, it reports directly to Pennybacker’s Assistant to Leadership, providing opportunity to collaborate with two seasoned Executive Assistants.

Pennybacker is a real asset private equity firm investing in select growth markets across the United States. Our reputation for performance, integrity, and long-term partnerships has earned the trust of leading institutional investors and family offices.

This is a fast-paced, high-impact role that demands exceptional organizational skills, proactive communication, and the ability to seamlessly manage competing demands—all while maintaining accuracy, professionalism, and confidentiality. If you take pride in building systems that help executives operate at their best, thrive while multitasking at the highest level, and enjoy being a trusted administrative partner within a collaborative team, we encourage you to apply.

• Manage multiple complex and ever-changing calendars, coordinating internal and external meetings with precision and foresight
• Support multiple leaders simultaneously while maintaining clear priorities and alignment with the Lead Administrator
• Coordinate domestic travel, including itineraries, accommodations, and detailed logistics
• Submit accurate, timely expense reports in accordance with firm policies
• Prepare meeting materials, agendas, briefing documents, and follow‑up items
• Draft, edit, and manage correspondence, reports, and presentations with exceptional attention to detail and confidentiality
• Support special projects, track action items, and ensure initiatives are carried out to completion

• 6+ years of administrative assistant experience, ideally within professional services, finance, or an investment environment
• Proven ability to support multiple senior leaders simultaneously
• Exceptional organizational skills with a demonstrated ability to manage competing priorities and shifting deadlines
• Strong written, verbal, and interpersonal communication skills
• High level of discretion and experience handling sensitive and confidential information
• Proactive, resourceful, adaptable, and calm under pressure
• Team‑oriented mindset with a willingness to step in and support where needed
• Flexibility to work extended hours during peak periods, including occasional early mornings or evenings
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong working knowledge of office systems, equipment, and administrative best practices
• Bachelor’s degree preferred or equivalent professional experience

• Work closely with senior leadership at a highly respected private equity firm
• Join a small, collaborative administrative team where excellence and precision are valued
• Contribute meaningfully in an in‑office environment built on integrity, trust, and high performance

Please note: This position is fully on-site in Austin, Texas. Remote or hybrid work is not available.