Brokerage Coordinator

Who We Are

HPI is a full-service commercial real estate firm serving Austin, San Antonio, Dallas, Fort Worth, and Houston with 33 years of experience developing, managing, and investing in commercial real estate. This 360-degree perspective gives us the expertise to maximize investment value while navigating through any real estate challenge. Backed by the best staff in the industry, our mission is to build trusting relationships with our clients through proven results, professional integrity, and exceptional service.

HPI is growing quickly and needs to add a full-time Brokerage Coordinator to our Tenant Advisor team! The Brokerage Coordinator serves as a dedicated strategic and operational partner to our Tenant Advisor team. This proactive, driven, and curious professional plays a critical role in managing a wide range of responsibilities—from client service and transaction support to marketing coordination and administrative functions.

Thriving in a fast-paced environment, the Brokerage Coordinator is highly adaptable, able to shift seamlessly between tasks while maintaining a strong grasp of the big picture. Acting as a direct line of communication to brokers and collaborating across departments, this individual ensures efficient service delivery, operational excellence, and high-quality client outcomes.

• Deal Coordination – produce surveys, call brokers to confirm details, set up property tours, etc.
• Financial Analysis
• Prepare marketing materials, market condition reports and coordinate client communications – coordinate with team on marketing
• Manage, monitor, and report monthly on the progress of lease terminations, renewals, rent commencements, and increases.
• Draft Commission Agreements, Engagement Letters, Listing Agreements
• Maintain and account for our subscriptions with various listing services and our team’s listings
• Attend Strategy Sessions with team and others
• Assist with prospecting - research companies for contact information (Names, Phone #s, and Email Addresses)
• Abstract leases and draft proposals and letters of intent
• Assist with team events and client entertainment organization
• Provide administrative support for brokerage activities, including documentation and record‑keeping
• Provide day‑to‑day support, including calendar management, expense reporting, and contact list maintenance.

• 2 years of experience as a Brokerage Coordinator or similar role.
• Bachelor’s degree preferred.
• Ability to multitask and prioritize tasks.
• Detail‑oriented
• Ability to work independently and collaboratively.
• Possess excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and third‑party CRM, commercial real estate software, services, etc.
• Proactive and solution‑oriented; anticipate needs before they arise.
• Attention to detail.
• Strong organizational and time management skills.

Our values of passion, teamwork, and a Texas‑sized competitive spirit are what make our team the best in the industry. We take pride in our homegrown culture that encourages opportunities for professional and personal growth. If you share these values and are looking to work for the leading commercial real estate firm in Texas, you have come to the right place.

We invest in our employees and offer exceptional benefits like:

• Health, dental and vision insurance
• 401k with a safe harbor company match
• PTO and paid company holidays
• Paid life insurance
• Maternal/Paternal leave

HPI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.