Executive Assistant

Date:
Feb 5, 2026

Location:

AUSTIN, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

• Functional
  
  Title:
  
  Executive Assistant
• Job Title: Executive Assistant I
• Agency: Health & Human Services Comm
• Department: State Supported Living Centers
• Posting Number: 13531
• Closing Date: 02/19/2026
• Posting Audience: Internal and External
• Occupational Category: Office and Administrative Support
• Salary Group: TEXAS-B-17
• Salary Range: $4,476.83 - $5,372.41
• Pay Frequency: Monthly
• Shift: Day
• Telework: Eligible for Telework
• Travel: Up to 5%
• Regular/Temporary: Regular
• Full Time/Part Time: Full time
• FLSA Exempt/Non-Exempt: Nonexempt
• Job Location City: AUSTIN
• Job Location Address: 909 W 45TH ST #634 BLDG 4

This position provides executive level administrative support to the Associate Commissioner, Director of Operations, and other State Office State Supported Living Center (SSLC) staff. Performs complex (journey-level) administrative work. Work involves complex administrative support and/or technical program assistance work; assisting with setting up conference calls, taking messages, and answering and screening requests for information from the Associate Commissioner, Director of Operations, and other State Office staff requiring interface with high-level personnel from state agencies, organizations, and other critical agency stakeholders.

Coordinates the implementation of administrative projects/initiatives, department all staff meetings, town halls, work groups, and meetings.

Oversees, prepares, and edits reports, correspondence, memorandums, presentation materials and other executive documents. Develops documents and filing systems ensuring compliance with agency confidentiality standards. Handles confidential and sensitive information, ensures timeliness and accuracy of all administrative functions of the office. Provides direction and support for priorities of the department. Approves, monitors, and facilitates essential administrative actions.

This position reports to the SSLC Staff Resources Coordinator and is based in Austin. This position requires in‑office responsibilities and attends work on a regular and predictable schedule in accordance with agency leave policy. Some teleworking may be available in accordance with agency policies.

• Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. (5%)
• Manages the day‑to‑day activity of the State Office mailbox. Reviews and evaluates mailbox items, assigns items to State Office staff, tracks progress and prepares reports. Communicates regularly with State Office staff, division staff, and executive leadership. (50%)
• On a timely basis, prepares travel arrangements for State Office staff that include hotel, car rentals and airline arrangements. Serves as primary travel card holder and ensures reconciliation, which requires agency travel training. Accurately schedules and coordinates appointments with executive level staff, program staff, coordinating departments, state and federal agencies, and external entities requesting appointments. Schedules meetings for State Office staff.
  
  May develop and prepare meeting agendas, attend meetings, and record and transcribe meeting minutes as needed and within agreed‑upon deadlines. May involve a variety of special duties or tasks. (20%)
• Enters, routes, and ensures processing of requisitions for the department. Works and coordinates with other support areas to ensure requisitions are complete, accurate and submitted in accordance…