Construction Project Coordinator

Datum Commercial Contracting is in search of a Construction Project Coordinator to join our team in the Austin Office.

The Construction Project Coordinator will provide administrative support to our project teams, ensuring smooth operations throughout each project’s lifecycle. This role requires keen attention to detail, strong organizational skills, and a collaborative mindset.

• Assist with preparing project documentation, including contracts, permits, purchase orders, and other related forms.
• Prepare and submit submittals for projects.
• Coordinate and schedule meetings, taking minutes and ensuring action items are tracked and completed.
• Maintain organized and up-to-date project files, both digital and paper-based.
• Communicate with contractors, suppliers, and stakeholders to gather required documentation, such as invoices and certifications.
• Monitor project budgets, process invoices, and ensure timely payments.
• Support the procurement process by liaising with vendors and suppliers.
• Assist with the preparation and dissemination of regular project status reports.
• Provide logistical support, such as coordinating equipment deliveries or site services.
• Ensure compliance with company and industry standards and regulations.
• Manage and archive project-related correspondence.
• Using the scope provided by the project manager to compile and issue Subcontract Agreements and Purchase Orders through Procore and Docusign.
• Request outstanding paperwork for subcontractors/suppliers (insurance, signed documents, submittals, W9s, etc.)
• Track subcontracts, purchase orders, in Procore and Spectrum.
• Coordinate with the Project Manager to write Change Requests and issue Owner/Subcontractor Change Orders.
• Print and scan plans as needed.
• Review Exception Reports and follow up with subcontractors and suppliers regarding outstanding and unexecuted documents.
• Maintain electronic and hard project files in the office and at the job.
• Provide correspondence with owners, where needed.
• Assist the Project Manager with the preparation of monthly pay requests and obtaining subcontractor lien releases.
• Prepare close-out manuals at the end of the job—warranties, contract confirmations, O&M manuals, etc.
• Collect and review subcontractor insurance for compliance.
• Perform other administrative tasks as required.

• Minimum of 1-2 years administrative experience within the construction industry.
• Proficient in MS Office Suite, with familiarity with construction management software.
• Prior Procore experience is an advantage.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Detail-oriented with a strong focus on accuracy.
• Ability to work effectively in a fast-paced environment.
• Knowledge of construction terminology and processes is preferred.

This position offers the opportunity to work in a dynamic construction environment. If you are a motivated individual passionate about construction administration, we encourage you to apply.

• Pay dependent on experience
• 401K matching
• Generous company contribution for health, vision, and dental insurance
• PTO