Office Administrative Assistant

The Administrative Office Assistant supports the efficient operation of the organization by performing a wide range of clerical and administrative tasks. This role combines front-desk responsibilities with behind-the-scenes administrative support to ensure smooth daily operations. Office hours for this position will be 8 AM to 5 PM CT Monday through Friday.

• Serve as the first point of contact by greeting visitors and answering incoming calls; screen and direct calls appropriately.
• Perform general clerical duties including typing, filing, copying, scanning, and preparing correspondence.
• Maintain and organize both physical and electronic filing systems.
• Retrieve and summarize information from records, emails, and meeting minutes as needed.
• Prepare letters, memos, forms, and reports based on written or verbal instructions.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Prepare agendas, take meeting minutes, and distribute documentation.
• Sort and distribute incoming mail, process outgoing mail.
• Maintain office and breakroom supplies and coordinate maintenance of office equipment.
• Track expenses and manage petty cash records.
• Operate standard office equipment such as copiers, scanners, and computers.
• Perform other related duties as assigned.

• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Strong organizational skills and attention to detail.
• Ability to manage time effectively and meet deadlines.
• Basic understanding of clerical procedures and systems.
• Ability to work independently and collaboratively.

High school diploma or equivalent required;
Associate’s or Bachelor’s degree preferred.

2–5 years of experience in an administrative or clerical role.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.