Special Events Coordinator, School of Law

Special Events Coordinator, School of Law

Hiring Department:
School of Law

Position Open To:
All Applicants

Weekly Scheduled

Hours:

40

FLSA Status:
Exempt

Earliest

Start Date:

Immediately

Position Duration:
Expected to Continue

Location:

UT MAIN CAMPUS

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff

For more details, please see: (Use the "Apply for this Job" box below). -rewards

The Special Events Coordinator is responsible for the coordination and execution of on-site events in alignment with the Law School's mission of excellence.

• Under the leadership of the Director of Operations and Special Events Manager, the Event Coordinator will plan and execute Law School events from start to finish, process all necessary event forms, purchase requests, payments and contracts as required by university policies. Work directly with caterers and other vendors. As-needed work after hours and weekends.
• Coordinate and work closely with internal service providers like Facilities and Media Services, external vendors, and internal clients including faculty, staff, students, the foundation, and alumni. Work collaboratively with functional leaders and staff to ensure the smooth execution of on-site events in support of the priorities of the Dean.
• Manage room reservations for the Law School event space. Create and maintain events calendar, oversee and assist with room setups and clean up. Keep inventory of department items including, but not limited to tables, linens, drinks, and other supplies.
• Work closely with student support staff to complete their assigned duties.
• Other functions as assigned.

Bachelor's degree. Three years of experience coordinating a wide range of events. Excellent communication skills and detail oriented. Demonstrated ability to prioritize responsibilities, problem solve, manage multiple concurrent projects and meet deadlines. Show initiative and good judgment. Able to work independently and as a part of a team. Strong positive interpersonal and customer service skills. Must be composed and professional under stress to effectively represent the Law School.

Proficiency with MS Outlook, MS Excel, and MS Word, Smart Sheet and mail merge.

Relevant education and experience may be substituted as appropriate.

More than the required experience with coordinating events. Customer service experience, knowledge of Smartsheet is helpful. Knowledge of food safety/food handling. Experience with university events and accounting policies and procedures.

$48,000 + depending on qualifications

May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire; accept supervision. Work hours may include evenings, weekends, and some holidays during peak periods to meet deadlines.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files.

Before…