Administrative Associate

Job Posting

Title:

Administrative Associate

Hiring Department: University Unions

Position Open To: All Applicants

Weekly Scheduled

Hours:

40

FLSA Status: Non-Exempt

Earliest

Start Date:

Mar 09, 2026

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Purpose: The Business Services Administrative Associate provides key administrative processes and support for the University Unions Business Services department. This role uses initiative and judgement in supervising a number of student employees in routine and repetitive duties.

The Division of Student Affairs is the hub of student life and well-being at The University of Texas  team inspires all students — undergraduate, graduate and professional — to live the Longhorn life through its uniquely-designed programs, spaces and resources. They serve every student through physical health, mental health and well-being services; new student and family orientations; recreational sports; two university unions;

and the University’s official parent association. The Division supports 1,100+ student organizations; student governance organizations; student outreach, legal, and disability and access services. The team also provides student employment, leadership, first generation and volunteer programs.

• Initiate and process payment vouchers, Pro Card vouchers, and Travel Card vouchers while adhering to business procedures and UT policy.
• Process departmental transfer and entertainment payment requests, including processing, inputting, and verifying backup and documentation is in line with University Unions business procedures and UT policy.
• Voucher / Transfer / Performance Agreement tracking - maintain required documentation, spreadsheets and folders.
• Process Hospitality Student Organization “What I Owe” charges as needed.
• Process  charges as needed.
• Vehicle tracking and maintenance of required documentation.
• Assist with package delivery.
• Perform business services related duties and administrative tasks as they arise.
• Oversight of student workers.

High School Diploma or GED. 2 years of relevant experience or education handling billing and accounting records, or other financial documents. Accuracy and attention to detail. Effective communication skills, excellent interpersonal relationship skills, problem solving and service excellence required.

Previous University experience, knowledge of university process and systems, more than 2 years of relevant experience or education.

$43,500 + depending on qualifications

• Typical office environment operating standard office equipment. Work is on‑site and in‑person, standard office hours.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left‑hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application.

The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted…