Office Manager

Description

Summary The HR & Office Operations Coordinator reports to the HR team and supports the day-to-day operations of client's headquarters in Austin while providing essential HR administrative, documentation, and program support. This role delivers Tier 0/Tier 1 HR service support, helps maintain accurate HR data and records, and ensures office operations run smoothly in a primarily remote organization. This position is ideal for someone who is highly organized, detail-oriented, and comfortable balancing operational, administrative, and people-focused work with a high degree of independence.

HR Service Delivery & Administrative Support: Serve as a Tier 0/Tier 1 HR Help Desk responder by handling intake, resolving common requests, and routing inquiries appropriately. Execute routine HR transactions and data entry in Workday; perform spot checks and assist with basic data audits. Support HR administrative processes including onboarding logistics, offboarding coordination, document management, and employee records maintenance. Assist with policy administration, acknowledgments, and tracking of required documentation.

Govern HR documentation (SharePoint organization, version control, SOP formatting) and support Compliance
360 postings and acknowledgments. Surface recurring issues and recommend knowledge base or SOP updates to reduce repeat requests. Provide general administrative support to the HR team as needed.

Coordinate visitor logistics, including meeting setup, catering, workspace preparation, and access. Maintain cleanliness, organization, and supply levels in shared office and breakroom spaces. Submit maintenance requests and coordinate with vendors for facility needs. Manage office, shipping, and fulfillment supplies. Sort, scan, and route incoming mail; forward time-sensitive or confidential items appropriately. Handle outgoing shipments and oversee shipping logistics. Oversee secure document shredding and proper disposal of confidential materials.

Track and reconcile small orders, purchases, and expenses. Fulfill and ship approved company materials, including coordinating printing, reviewing drafts for accuracy, and managing delivery timelines. Maintain accurate digital and physical records related to office operations.

Support administrative and policy aspects of the company fleet program, including maintaining documentation and required acknowledgments. Assist with fleet policy updates, communication, and distribution. Track training completion, compliance documentation, and program records. Support basic reporting and documentation to ensure fleet programs align with policy and compliance requirements. Partner with HR and Operations on continuous improvements related to program documentation and processes.

Administrative support, Office management, Microsoft office, Outlook, Administrative assistance, Office administration, Data entry

Administrative support, Office management, Microsoft office, Outlook, Administrative assistance, Office administration

Prior experience supporting HR operations, help desk workflows, or policy/documentation administration preferred. Familiarity with vehicle or asset tracking systems is a plus.

Intermediate Level

This is a Contract to Hire position based out of Austin, TX.

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO,…