Administrative Assistant

Description

Our client is in need of a detail-oriented and professional Receptionist to serve as the first point of contact for our office while providing essential administrative and operational support. This role combines front desk responsibilities with office management tasks to ensure smooth daily operations.

Key Responsibilities

Front Desk & Visitor Management

· Greet and assist visitors, clients, and employees in a professional and welcoming manner

· Answer emails and questions from employees, visitors and vendors

· Maintain a clean and organized reception area

Administrative Support

· Create and format documents using Microsoft Suite

· Input, track and organize receipts into expense management systems

· Upload receipts to Dropbox, maintaining proper file naming conventions and folder organization

· Create Canva flyers and assist in event management

Inventory & Office Management

· Monitor and track inventory levels of snacks, drinks, office supplies, and cleaning supplies with careful attention to detail

· Maintain accurate inventory records and identify when items need reordering

· Schedule vendor services and follow up with manager any work that needs to be done

· Coordinate and assist the Day Porter with catering, set up and clean up and events

· Ensure kitchen and common areas are well-stocked and organized at all times

· Ability to interact with vendors and ensure work is done correctly with a careful eye to details

Required

Skills & Qualifications

· High school diploma or equivalent required; associate degree preferred, BA/BS

· Proven experience in a receptionist or administrative role

· Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document creation

· Experience with the gaming industry, PC gaming a plus

· Someone who is proactive and looks ahead to see what is on the calendar for events, meetings, to-do list.

· Experience with cloud storage platforms, particularly Dropbox

· Excellent attention to detail and organizational skills, especially regarding inventory tracking

· Ability to multitask and prioritize in a fast-paced and fun gaming environment

· Professional demeanor and appearance

· Reliable, punctual, and able to work independently

· Jira experience a plus!

Preferred Qualifications

· Experience with expense management or accounting software

· Familiarity with inventory management systems

· Basic bookkeeping knowledge a

+ Work Environment

This is a full-time, on-site position, five days a week, with standard business hours. 8 am-5pm. The role requires sitting for extended periods and occasional light lifting for supply management.

Requirements Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties Talent Match®

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