Senior Executive Legal Assistant

Location: Austin, TX (Hybrid – onsite at least 3 days/week)

This role provides high‑level executive and legal administrative support to busy attorneys, ensuring smooth daily operations and allowing them to focus on client service and business development. The position requires strong organizational skills, excellent communication, and the ability to manage multiple priorities with accuracy, professionalism, and confidentiality.

Key Responsibilities

• Serve as primary administrative point of contact for assigned attorneys; coordinate workflow and delegate tasks as needed.
• Manage calendars, meetings, travel arrangements, and project timelines.
• Handle client communication, sensitive information, and liaison responsibilities across internal teams.
• Draft, edit, and proofread legal documents, correspondence, and presentations; maintain accurate filing and version control.
• Support business development efforts, including events, pitch materials, and client database updates.
• Oversee email management, prioritizing messages and drafting responses as needed.
• Assist with new matter intake, conflict checks, billing, budget tracking, and financial updates.
• Collaborate within a team environment, sharing workload and participating in workflow discussions.
• Complete special projects and additional administrative duties as needed.

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years administrative support experience, ideally in professional services.
• 3+ years legal assistant experience.
• Advanced Microsoft Office skills; strong grammar, proofreading, and document formatting.
• Ability to manage confidential information with discretion.
• Typing speed of 60 wpm preferred.

People Share provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws.

This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.