Academic Program Coordinator, Executive MBA, Texas McCombs

Academic Program Coordinator, Executive MBA

Hiring Department: Red McCombs School of Business

Position Open To: All Applicants

Weekly Scheduled

Hours:

40

FLSA Status: Exempt

Earliest

Start Date:

Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands‑on experiences alongside the ground‑breaking research and thought‑leadership of a world‑class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human‑centered and future‑focused in all our endeavors.

We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://(Use the "Apply for this Job" box below)./

The Academic Program Coordinator serves as an integral member of the Executive MBA operations team and a strategic operational and student services partner for the Texas McCombs Executive MBA (EMBA) program. This role is responsible for delivering high‑level administrative support, managing complex program logistics, and functioning as a central point of contact for students, faculty, and staff across the MBA portfolio.

Program Coordination & Event Management

• Coordinate all EMBA class weekends (on‑site and off‑site) including scheduling, vendor management, logistics, room setups, and on‑the‑ground support.
• Support planning and execution for major program events such as Orientation, Immersions, Student Leadership Activities, and Graduation.
• Serve as backup to Senior Academic Program Coordinator and collaborate closely with faculty, hotels, caterers, guest speakers, and campus partners.

Student Experience & Communications

• Act as the primary student‑facing contact – triaging questions, providing resources, and identifying solutions to academic or logistical concerns.
• Create and distribute weekly program updates, maintain Canvas or similar LMS pages, and manage student listservs.
• Support delivery of all class sessions and community‑building events.
• Build strong rapport with students, faculty, and cross‑functional teams.

Student Organization Advising

• Advise EMBA student organizations, ensuring adherence to University policies.
• Manage organization budgets, review activities, and support leadership development opportunities.

Stakeholder & Administrative Coordination

• Coordinate faculty and staff travel, including processing RTAs and reimbursements.
• Maintain student/faculty rosters and provide administrative support for academic records, scheduling, and documentation.

Process Improvement & Strategic Projects

• Contribute ideas and feedback to streamline operational workflows.
• Support implementation of new program initiatives, tools, or process enhancements.

Assists with additional administrative duties as assigned.

• Bachelor's degree and 3 or more years of relevant experience coordinating programs.
• Ability to work flexible hours, including evenings and weekends. Ability to travel within the state of Texas.
• Exceptional organizational skills and impeccable attention to detail.
• Outstanding written and verbal communication skills.
• Proficient with Microsoft Office and comfortable learning new systems (Canvas, Qualtrics, etc.).
• Customer‑focused with the ability to exercise discretion and confidentiality.
• Capable of prioritizing, multi‑tasking and meeting deadlines with minimal supervision.

Relevant education and experience may be substituted as appropriate.

• Experience coordinating academic or student‑facing programs in higher education.
• Event planning or logistics experience supporting large‑scale or professional events.
• Prior experience at UT Austin or another higher‑ed institution.
• Familiarity with complex academic operations (registrations, advising processes, travel/financial workflows).
• Service‑oriented approach and an ability to…