Executive Assistant

Payrate

$21.00 - $22.00/hr.

• Determines methods and procedures on new assignments and may provide guidance to other personnel
• Works under limited supervision on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations under tight deadlines
• Works on problems where facts may be incomplete or in form not readily usable, where further inquiry and investigation is necessary to define problems and proceed
• Uses professional concepts, sound judgment and company policies and procedures to solve routine problems
• Vice President Routine work requires no instruction and general instructions are given for new assignments
• Receives, screens and handles telephone calls, incoming mail, publications and other correspondence, some of which may be of a confidential or sensitive nature
• Makes travel and lodging arrangements as required while monitoring vacations, schedules and calendars
• Organizes meetings and meeting logistics
• Drafts own responses based on knowledge of the organization's policy, procedures or particular situation
• Has knowledge of organizational structure and maintains organizational charts Interacts and establishes networking relationships with outside customers, high-level executives and administrative assistants in a professional manner
• Prepares memoranda, reports and other materials for staff and business meetings
• May attend staff meetings, take and distribute minutes and follow up on action items
• Maintains and analyzes files and records which often contain information of a confidential nature

• Screens telephone calls and visitors, and resolves inquiries and requests
• Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements
• Tracks operational data in a database, including financial and other reporting metrics
• Uses software tools to compile data into presentation format
• Maintains accurate schedule of activities of the leader/executive supported, including complex meeting coordination and may include travel arrangements
• Independently prepare presentations and recurring reports
• Coordinates special projects and department activities
• Coordinates office functions with other departments

The typical base pay for this role across the U.S. is: $21.00 - $22.00/hour. Non‑exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience.

Full‑time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus.

Sick leave and mobile phone reimbursement provided based on state or local law.