Administrative Support Coordinator

Administrative Support Coordinator page is loaded## Administrative Support Coordinator locations:
UT MAIN CAMPUS time type:
Full time posted on:
Posted Todayjob requisition :
R
** Job Posting

Title:

** Administrative Support Coordinator**---
- **** Hiring Department:
** Department of Mathematics**---
- **** Position Open To:
** All Applicants**---
- **** Weekly Scheduled

Hours:

** 40**---
- **** FLSA Status:
** Non-Exempt**---
- **** Earliest

Start Date:

** Apr 01, 2026**---
- **** Position Duration:
** Expected to Continue**---
- ***
* Location:

** UT MAIN CAMPUS**---
- **** Job Details:**## Purpose The Administrative Support Coordinator will assist with administrative duties for a large academic department.## Responsibilities Office Support:
Oversee the administrative suite reception area and copy room. Receive and distribute mail and packages. Process department shipping orders with eShip Global. Process general office and instructional orders in UT Market. Manage and scan archive documents and create filing system in UT Box. Serve as a backup for voucher processing. Serve as the full-time front desk reception.

Business Contracts:
Coordinate, review and upload agreements into Contracts Plus+ for approval.

Course Assistance:
Assist faculty with exam prep and proctoring, collecting assignments from learning assistants, and print course work. Secure room reservations for ADA compliance.

Room Request:
Manage visitor calendar request in Momentum for visitor space. Manage departmental keys and door codes.

Event coordination:
Coordinate all aspects of departmental events. Organize bi-weekly department events/teas.##

Required Qualifications
* Bachelor’s Degree from an accredited university.
* Three years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level.
* Excellent oral and written communication skills with a proven ability to effectively communicate with all levels of management and respond to faculty and staff tactfully, clearly, and concisely.
* Ability to manage multiple projects and tasks in a fast-paced environment, working effectively both independently and as part of a team.
* Highly detail oriented with outstanding organizational and time-management skills.
* A self-starter with the ability to work efficiently and flexibly in a fast-paced environment with minimal guidance.
* Relevant education and experience may be substituted as appropriate.*### ##

Preferred Qualifications
* Familiarity with systems and applications commonly used at the University of Texas.
* Understanding of UT policies and procedures.## Salary Range $50,000 + depending on qualifications.## Working Conditions
* On-campus position M-F
* Typical office environment
* Repetitive use of keyboard at a workstation## Required Materials
* Resume/CV
* 3 work references with their contact information; at least one reference should be from a supervisor
* Letter of interest
** Important*
* ** for applicants who are NOT current university employees or contingent workers:
** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  

Once your job application has been submitted, you cannot make changes.
** Important for Current university employees and contingent workers:
** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application.

The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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- ** Employment Eligibility:
** Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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- ** Retirement Plan Eligibility:
** The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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- ** Background Checks:
** A criminal history background check will be required for finalist(s) under consideration for this position.

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- ** Equal…