Operations Assistant

About Kirkland & Ellis

At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 23 offices worldwide.

Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

Do you thrive in a fast-paced environment where attention to detail and exceptional service make a real impact? As an Operations Assistant in our Austin office, you’ll play a key role in ensuring attorneys and staff have the operational support they need to deliver outstanding client service. From managing print and scanning projects to coordinating supplies, facilities, and office logistics, you’ll help keep our workplace running seamlessly.

• Mail and Deliveries Management – Collect, sort, and distribute all incoming and outgoing mail, courier packages, and interoffice deliveries.
• Vendor Coordination – Manage building dock schedules, track deliveries, and maintain up-to-date Certificates of Insurance (COIs) for all vendors.
• Supply and Inventory Oversight – Replenish and monitor office, print, and conference room supplies; conduct weekly inventory checks to ensure readiness.
• Procurement and Cost Control – Process purchase orders and invoices using the Coupa system to maintain accurate supply tracking and cost efficiency.
• Digital Media and File Support – Handle flash drive duplication, secure data transfers, and digital file delivery; assist with data room organization and Document Management System (iManage) access.
• Scanning and Archiving Projects – Coordinate large‑scale scanning and digital archiving initiatives, ensuring files are accurately indexed and searchable.
• Facilities and Maintenance Liaison – Coordinate building work orders (paint, carpet, lighting, trash removal) and ensure timely completion through maintenance systems.
• Office Logistics – Support internal moves, visitor office setups, and new hire workstation preparations.
• Print and Finishing Services – Operate copiers and binding equipment (GBC, Velo, 3‑hole drill, electronic cutter) to produce professional print and presentation materials.

Mon – Fri, 9:30 a.m. – 6:00 p.m.

• Education
  :
  High school diploma required;
  Associate degree or post‑secondary technical training preferred.
• Experience
  :
  Prior experience in a law firm or professional services environment preferred, with strong knowledge of copy/scan/print operations.
• Technical Skills
  :
  Familiarity with procurement systems such as Coupa, imaging practices, and production print environments.
• Professionalism
  :
  Strong organizational skills, exceptional attention to detail, and the ability to multitask under pressure.
• Communication
  :
  Excellent verbal and written communication skills with a professional and service‑oriented demeanor.
• Physical Capability
  :
  Ability to lift up to 75 pounds and remain on feet for extended periods; must be available for overtime as needed.

At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also provide personal support and tailored learning and development opportunities designed to help you realize your full potential both in life and at work.

Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click “Apply Now.”

Don’t meet every job requirement? That’s okay! If you’re excited about this role but your experience doesn’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland.

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.