Executive Administrative Assistant

Executive Assistant | Austin, TX | Part-Time to Full-Time

We're looking for someone who doesn't miss.

Not once. Not on the small stuff. Not when things move fast.

You're the person who catches what others overlook, follows through without being chased, and keeps everything running exactly the way it's supposed to — even when the pace is high and the calendar is chaos.

If that's you, keep reading.

We're a growing training and sales consulting business in Austin, Texas. We need an Executive Assistant to become the operational backbone that keeps two business lines running without dropping a single ball.

This isn't a "sit at the front desk and answer phones" job.

This is: own the CEO's calendar and inbox, coordinate projects, manage contractors, handle client communication, and become the person who ensures nothing —nothing— slips through the cracks.

You'll start part-time (~15 hours/week) managing scheduling and communication. As you demonstrate precision, reliability, and follow-through, the role expands to full-time with broader responsibility and increased compensation.

• Manage the CEO's calendar and inbox — triage, respond, prioritize, and protect his time
• Send proposals and handle client and contractor communication with accuracy and professionalism
• Coordinate with contractors — track scope, answer questions, give clear direction
• Support the Operations Manager with data entry, task execution, and customer communication
• Build and maintain systems that reduce friction and ensure nothing falls through
• Anticipate needs, flag issues early, and close loops before they become problems

In 12 months:

You've freed up 25+ hours per week across leadership and become the person everyone relies on to make sure things actually happen.

Precise and thorough.

You catch errors others miss. Accuracy isn't a preference — it's a standard you hold without being asked.

Organized and structured.

You build systems, maintain routines, and create order. You're the person who documents, tracks, and follows up without needing a reminder.

Fast without being careless.

You can move at a high pace and still get it right. Urgency doesn't make you sloppy.

Reliable and consistent.

When you say it's handled, it's handled. Follow-through isn't extra credit — it's the baseline.

Professionally warm, not relationally dependent.

You communicate clearly and represent the business well with clients and contractors. You don't need deep connection to do excellent work.

Steady under pressure.

Volume and urgency don't rattle you. You stay organized when things accelerate and recover quickly when priorities shift.

Someone who moves fast but leaves a trail of errors behind them

Someone who needs constant check-ins or social reinforcement to stay on track

Someone who gets flustered when the pace picks up or priorities shift quickly

Someone looking for a low-stakes, low-growth admin role

Someone who can't work in-office in Austin, TX

• Solid hourly rate to begin
• Clear path to full-time as you expand scope and prove your precision and reliability
• Direct exposure to CEO-level decision-making and operational systems
• High autonomy once you've earned it — we'll get out of your way
• Growth trajectory: crush it here, and this becomes a full-time role with expanded responsibility and compensation
• Culture:
  Hard-working, people-focused, excellence-driven. We care about growth — yours and ours.

We're growing. We're not "there" yet. That means:

• High pace and high expectations — especially around accuracy and follow-through
• Some ambiguity early on — you'll help build the structure, not just follow it
• You'll need to think clearly, ask good questions once, and then execute
• In-office in Austin, TX — proximity matters, especially early on

If that sounds like a problem, this isn't the role.

If that sounds like exactly where you do your best work — let's talk.

Send us:

• Your resume
• A short note (3–5 sentences) answering:
  Tell us about a time you caught an error or closed a loop that no one else noticed — and what happened because you did.

We'll know quickly if this is a fit.