TVC - Services Officer; Services Officer

General Description

The Staff Services Officer I (SSO) acts as the liaison between Finance and the agency. The SSO will provide support across the Finance department including accounting, budgeting, purchasing, payroll, travel, and records management. TVC is a mid‑size agency looking for someone who has the work ethic and drive to be part of our successful team. In addition to listed duties, this position will have the opportunity to learn more advanced finance tasks to support the department overall and promote a career growth path.

TVC utilizes the Centralized Accounting and Payroll/Personnel System (CAPPS) for financial and payroll transactions, so it will be necessary to learn complex systems quickly. The ideal candidate will have strong interpersonal skills, a proven ability to learn and research issues independently, good problem‑solving skills, and demonstrate strong analytical and system skills.

• Completes personnel action forms and gathers information to document personnel actions, including disciplinary actions, merits and promotions, and terminations within the department.
• Assists with identifying vacancies, creating job postings, and conducting onboarding functions within the district.
• Performs Time Administrative functions.
• Arranges and coordinates meetings and events.
• Transcribes meetings and interviews, documenting the information.
• Processes physical mail received.
• Date stamps all invoices, enters them in the AP log and scans invoices to the invoice folder.
• Date‑stamps all checks received, enters them in the Checks Received log, and secures them in the safe.
• Distributes other mail to Finance staff as needed.
• Prepares purchase requisitions for Finance supplies, equipment, and service.
• Receives purchased items in CAPPS.
• Mails warrants to vendors.
• Uploads AP vouchers and scans copies of warrants to voucher files for audits.
• Monitors supply of copy paper, envelopes, and other supplies and orders as needed—maintains supply room.
• Takes deposits to treasury.
• Picks up warrants from state mail operations.
• Acts as Record Retention Officer for Finance.

Military Crosswalk information: (Use the "Apply for this Job" box below). Crosswalk/.pdf

• Minimum Education: Graduation from an accredited high school or high school equivalency diploma. College transcripts are required and must be provided before an interview can be extended; preferred to be attached to the application.
• Minimum Experience: One year of experience in office management, business administration, or budget preparation work.
• Additional Requirements: A valid Texas Driver's License must be provided within 90 days of hire.
• 
  
  Preferred Experience and
  
  Qualification:
  
  
• Graduation from a 4‑year college or university degree or higher with a major in Business Administration, Public Administration, Finance, Accounting, or a related field.
• Experience in processing financial transactions in CAPPS/USAS.

• Knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems.
• Skill in coordinating activities, using a computer and applicable software, writing and editing technical reports, and critical thinking.
• Ability to study and evaluate programs and propose recommendations; to communicate effectively; and build, establish, and maintain effective working relationships.
• Ability to use sound judgment and make decisions.
• Ability to communicate effectively both verbally and in writing.
• Ability to work efficiently and independently in a dependable and organized manner to meet various deadlines.
• Ability to quickly learn multiple system requirements and troubleshoot solutions to issues.
• Ability to work cooperatively with others in a team environment.

Normal office work environment, mostly sedentary in nature. May involve walking; standing; remaining stationary for long periods of time; pulling and pushing; kneeling, stooping, and bending; and safely lifting and carrying items weighing up to 30 pounds. Work involves extensive telephone usage and repetitive hand/wrist/finger motions while…