Maintenance, Office Administrator​/ Coordinator

Job Information

Date:
May 6, 2026

Location:

AUSTIN, TX

Functional

Title:

Maintenance Support

Job Title:

Administrative Asst III

Agency:
Health & Human Services Comm

Department:
Motor Pool

Posting Number: 16503

Closing Date: 07/05/2026

Posting Audience:
Internal and External

Occupational Category:
Office and Administrative Support

Salary Range: $2,953.25 - $4,365.66 per month

Pay Frequency:
Monthly

Salary Group: TEXAS-A-13

Shift: Day

Telework:
Not Eligible for Telework

Travel:
Up to 10%

Regular/Temporary:
Regular

Full Time/Part Time:
Full time

FLSA Exempt/Non-Exempt:
Nonexempt

Facility

Location:

Austin State Hospital

Job Location City: AUSTIN

Job Location Address: 4110 GUADALUPE

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being surrounded by dependable, trustworthy, hardworking colleagues who value teamwork? The Texas Health and Human Services Commission (HHSC) seeks an Administrative Assistant III – Maintenance Support to support operations under the Plant Manager. The role includes administrative duties, technical program assistance, and coordination of plant maintenance activities.

• Attend work on a regular basis and may be asked to work a specific shift schedule, rotating schedule, extended shift, or overtime as required by agency leave policy.
• Organize, maintain, and safeguard internal records and documentation while ensuring communication is effective and policies are followed, maintaining daily mail, certified mail, and contact lists.
• Coordinate office and facility repairs, communicate with vendors or maintenance personnel, enter repairs into the CAFM system, and ensure completion and proper documentation.
• Act as the Data Coordinator for plant maintenance: manage data, assist users with computer applications, troubleshoot technical and mechanical issues, and keep maintenance records accurate.
• Procure equipment and parts for shop operations in compliance with procurement policies, rules, and regulations; process invoices and related documentation.
• Serve as a central point of contact for internal and external stakeholders, providing professional communication and fostering positive relationships.
• Organize and coordinate meetings, conferences, and seminars, including scheduling, agenda preparation, logistics, and travel arrangements.
• Accurately enter information into databases or systems, verify data completeness, maintain digital and physical files, generate reports, and ensure data confidentiality.
• Ensure staff maintain current AUA certification and provide guidance for those who are not up to date.
• Perform other duties as assigned, including participation in disaster response or Continuity of Operations (COOP) activities.

• Knowledge of office practices and administrative procedures.
• Knowledge of business English, spelling, and grammar.
• Knowledge of state travel policy and procedure.
• Knowledge of record keeping and filing systems.
• Knowledge of HIPAA laws.
• Skilled in written, verbal, and proofreading communications.
• Skilled in time‑keeping and Microsoft Office products.
• Ability to implement and evaluate administrative procedures, interpret rules, regulations, and policies, and communicate effectively.
• Ability to work independently and as part of a team, manage multiple projects, prepare correspondence, and maintain confidential information.
• Ability to interpret complex rules, regulations, policies, and procedures and communicate efficiently in both written and verbal formats.

At least two (2) years’ experience in a professional support role.