Area Coordinator

Career Opportunities:
Area Coordinator (13560)

Posting  
13560 – Posted –
Health & Human Services Comm –
Multi Disabl Psych  Adm Spt –
Office and Administrative Support –
Austin State Hospital –
Not Eligible for Telework – a. $1 - $2999 per month

Functional

Title:

Area Coordinator
Job Title: Administrative Asst III
Agency: Health & Human Services Comm
Department: Multi Disabl Psych  Adm Spt
Posting Number: 13560
Closing Date: 06/02/2026
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Group: TEXAS-A-13
Salary Range: $2,953.25-$4,365.66
Pay Frequency: Monthly
Shift: Day
Additional Shift: None
Telework: Not Eligible for Telework
Travel: Up to 10%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility

Location:

Austin State Hospital
Job Location City: AUSTIN
Job Location Address: 4110 GUADALUPE
Other Locations: None

Under direct supervision, the Administrative Assistant III – Area Coordinator performs journey‑level administrative duties and technical program assistance to support unit operations. Responsibilities include establishing, tracking, and maintaining internal record‑keeping systems; serving as a key point of contact with the public, internal staff, and external agencies; organizing and coordinating meetings, conferences, and seminars; handling travel arrangements and vouchers; and maintaining structured filing systems.

The role also supports disaster response or Continuity of Operations activation if required.

• Attend work regularly and may work a specific shift schedule, rotating schedule, extended shift, or overtime as per agency policy.
• Establish, track, and maintain internal record‑keeping systems; manage confidential documents with discretion.
• Serve as a key point of contact; communicate professionally with the public, staff, government agencies, and private organizations.
• Obtain equipment, services, and supplies; maintain inventory of office supplies and equipment; follow policy and procedures for procurement.
• Organize and coordinate meetings, conferences, and seminars; facilitate communication before, during, and after events; handle travel arrangements and reimbursement vouchers.
• Gather, review, and analyze documents; prepare and route reports and forms to Director or Area leadership; compile and review studies for accuracy and compliance.
• Maintain efficient filing systems; manage incoming and outgoing communications; coordinate workflow between units; ensure office environment remains organized.
• Perform other duties as assigned, including disaster response or COOP activation if required.

• Knowledge of office practices and administrative procedures.
• Knowledge of business English, spelling and grammar.
• Knowledge of state travel policy and procedure.
• Knowledge of record keeping and filing systems.
• Knowledge of HIPAA laws.
• Skilled in written and verbal communications.
• Skilled in proofreading, editing, and time‑keeping.
• Skilled in Microsoft Office products.
• Ability to implement administrative procedures and evaluate effectiveness.
• Ability to interpret rules, regulations, policies, and procedures.
• Ability to manage multiple projects while meeting deadlines.
• Ability to maintain confidential information and secure documents.
• Ability to work independently and as a team member.

None

At least two (2) years’ experience in a professional support role.

Applicants must pass a fingerprint criminal background check, pre‑employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide, and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males aged 18‑25 must be registered with the Selective Service. All applicants must be at least 18 years of age to be considered for employment at a state‑operated facility;
Waco Center for Youth applicants must be 21 years of age.

Flexibility in work hours, overtime, or extended hours may be required. Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. Employees may be required to be vaccinated according to their level of contact and to wear protective measures if not immunized for influenza.

Applicants may be required to pass background checks and other due diligence checks. HHSC uses E‑Verify; applicants must bring I‑9 documentation on their first day of work.

HHSC provides reasonable accommodation during the hiring and selection process for qualified individuals with a disability.

This position may be eligible for telework. All HHS positions are subject to state and agency telework policies and business needs.