Operations Coordinator

Career Opportunities:
Operations Coordinator (17055)

Posting 17055
- Posted
- Health & Human Services Comm
- Data Management & Analysis
- Business and Financial Operations - c. $5000 - $6999 per month

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Functional

Title:

Operations Coordinator

Job Title: Program Specialist IV

Agency: Health & Human Services Comm

Department: Data Management & Analysis

Posting Number: 17055

Closing Date: 05/29/2026

Posting Audience: Internal and External

Occupational Category: Business and Financial Operations

Salary Range: $5,000.00 - $6,779.25

Pay Frequency: Monthly

Salary Group: TEXAS-B-20

Shift: Day

Additional Shift: None

Telework:

Travel: Up to 10%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility

Location:

Job Location City: AUSTIN

Job Location Address: 701 W 51ST ST

Other Locations: None

MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS

The Operations Coordinator (Program Specialist IV) supports Regulatory Services by providing reliable tracking, audit coordination, administrative stability, and executive visibility across cross‑program initiatives. This position serves as a key operational and coordination role for audit management, the Texas Medical Disclosure Panel (TMDP), facilities and asset coordination, rules and document routing processes, and data‑driven reporting. The role requires independent judgment, strong written and verbal communication skills, and the ability to manage multiple high‑visibility work streams concurrently.

Texas Medical Disclosure Panel (TMDP) Coordination (30%):
Serves as the primary administrative and coordination liaison for the Texas Medical Disclosure Panel (TMDP), ensuring compliance with the Texas Open Meetings Act. Prepares for and facilitates TMDP meetings, including agenda development, meeting materials, minutes, and post‑meeting follow‑up actions. Manages the TMDP shared email inbox, voicemail, and public inquiries; drafts and routes responses as appropriate. Maintains and updates the TMDP website and supporting documentation.

Coordinates with the Advisory Committee Coordination Office, TMDP leadership, and legal counsel on meeting logistics, member applications, and rule updates.

Audit Tracking, Reporting, and Coordination (20%):
Coordinates and maintains division‑wide audit tracking and monitoring across multiple oversight entities. Maintains the RS audit tracker and reconciles audit data across internal tracking tools and the ARCHER system. Produces and distributes monthly audit status reports for executive leadership. Coordinates audit documentation and supports entrance, exit, and status meetings. Serves as a liaison supporting information flow and executive visibility.

Data Reporting and Analysis (20%):
Produces recurring and ad hoc executive support reports using Excel, SharePoint Lists, and Power BI. Generates quality and performance reports and uses data to monitor and report on trends.

Project Management and Cross‑Program Support (20%):
Provides project management and coordination support for division initiatives. Monitors project timelines and identifies risks or issues. Reviews and provides feedback on GRSP documents. Coordinates with internal and external stakeholders.

Other duties (10%):
Includes coordinating property inventory activity, as well as back‑up for the routing and tracking of rules, support of disaster operations, document routing process and providing logistical support to division operations.

• Knowledge of project management and public administration.
• Knowledge of audit processes and compliance.
• Knowledge of the Texas Open Meetings Act.

• Skil…