Administrative Assistant

Overview

Kimley-Horn is looking for an Administrative Assistant to join our team in Austin North, Texas (TX)! This is not a remote position.

• Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
• Assist with producing plans, project manuals, and reports
  • This can consist of copying, printing, binding, filing, and scanning documents
• Compile meeting agendas, minutes, and other miscellaneous documents
• Proactively manage Outlook calendars (meetings/call scheduling)
• Book travel arrangements and manage expense reports
• Support the office’s monthly invoicing activities
• Partner with other administrative staff firm leaders
• Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors
• Order supplies
• Maintain and upkeep production rooms, supply rooms, and common areas
• Assist with event planning and coordination
• Run occasional errands

• 4+ years in a corporate/professional environment in an Administrative role
• Strong verbal and written communication skills (grammar/proofreading)
• Strong proficiency in MS Office Suite
• Professional, organized, client-oriented, and deadline driven
• Proven ability to maintain confidentiality
• Able to anticipate needs and manage competing priorities
• Positive team player with commitment to quality
• Self-starter who can thrive in an environment where leaders often travel off site serving clients
• Contract management and billing experience preferred
• Graphics and PowerPoint skills preferred

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit‑sharing contribution.
• Comprehensive Health Coverage:
  Low‑cost medical, dental, and vision insurance options.
• Time Off:
  Personal leave, flexible scheduling, floating holidays, and half‑day Fridays.
• Financial Wellness:
  Student loan matching in our 401(k), and performance‑based bonuses.
• Professional Development:
  Tuition reimbursement and extensive internal training programs.
• Family‑Friendly Benefits:
  New Parent Leave, family building benefits, and childcare resources.