Office Coordinator

Location:

Austin, Texas, United States

On-site

The Office Coordinator is a service-oriented professional responsible for the end-to-end management of daily office operations in a single-person environment. This role serves as the central point of contact for employees, leadership, clients, and vendors while ensuring the office operates efficiently, professionally, and in alignment with organizational standards.

The Office Coordinator is accountable for maintaining a seamless, hospitality-driven workplace experience, managing facilities and vendor relationships, and supporting administrative and operational priorities with minimal oversight.

• Oversee all day-to-day office operations, ensuring a fully functional, clean, and professional environment. Manage office opening/closing procedures and daily readiness. Maintain meeting rooms, common areas, and reception space. Ensure office supplies and equipment are stocked and maintained.

• Serve as the primary point of contact for employees, visitors, and clients. Deliver a welcoming, polished, and professional experience. Manage visitor registration and support meetings and executive visits.
• Facilities & Vendor Management:
  Act as liaison with building management and service providers. Coordinate vendors including cleaning, maintenance, and IT/AV. Track work orders and ensure timely resolution of issues.
• Administrative & Operational Support:
  Manage office purchasing, expense tracking, and budgets. Maintain SOPs and documentation. Support leadership with administrative and project coordination tasks.

• Ensure seamless execution of meetings and events. Maintain a guest-ready environment. Support workplace culture and engagement initiatives. Partner with local food providers to deliver catering and food service for meetings and events.

• Independently manage all office functions. Prioritize competing demands and respond to operational needs. Act as on-site decision-maker and implement improvements.

• 4–7+ years of experience in office management, workplace experience, or facilities.
• Experience working independently preferred. Strong knowledge of vendor management and office operations.

• Background in private equity or financial-related firms/environment.
• Executive management background (manages VIPs/top tier clients and visitors).

• Ownership and accountability.
• Service excellence.
• Organization and multitasking.
• Problem-solving.
• Professional communication.

• Site-based, single resource model. Requires physical presence, including walking and occasional lifting. Flexibility required for events and urgent needs.

N/A

The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.

Vacancy Status:
This posting is for an existing vacancy.

$36 - $38 USD

• Career Growth:
  An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
• Learning & Development:
  At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
• We Recognize Talent:
  We offer a variety of recognition programs for all levels of employees!
• Benefit Offerings:
  Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k with matching, Entertainment Discounts and Paid Time Off.

Note:

Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.