Office Manager​/Executive Admin

Key Responsibilities Executive Assistant Functions

• Calendar Management:
  Managing complex calendars, scheduling meetings, and resolving scheduling conflicts for the executive team.
• Travel & Logistics:
  Coordinating travel itineraries, booking flights/hotels, and managing expense reports.
• Communication Liaison:
  Acting as the first point of contact, screening calls, and managing correspondence with discretion.
• Document Preparation:
  Formatting information for internal/external communication, preparing memos, reports, and PowerPoint presentations.
• Meeting Support:
  Preparing meeting agendas, taking minutes, and conducting follow-ups on action items.

• Office Operations:
  Overseeing daily office logistics, including supply inventory, vendor management (copiers, printers, catering), and mail distribution.
• Facility Management:
  Acting as a liaison with building management for maintenance, office temperature, and cleaning.
• Office Culture:
  Planning company events, team meetings, and fostering a positive work environment.
• Technology Support:
  Assisting with IT needs, including office equipment maintenance and basic troubleshooting.

• Experience:
  
  Proven experience as an Executive Assistant, Office Manager, or similar administrative role.
• Organizational
  
  Skills:
  
  Exceptional time management and the ability to prioritize projects simultaneously.
• Confidentiality:
  High level of integrity and discretion in handling confidential information.
• Tech Savviness:
  Strong knowledge of Google Suites & MS Office Suite
• Communication:
  Strong written and verbal communication skills.
• Ability to work in a fast-paced environment.

80000 - 125000 USD a year