Legislative Executive Assistant

This position provides high-level executive and administrative support to a law firm Partner, Attorneys, Legal Assistants, and the Legislative Team. The role operates in a fast-paced, high-volume environment requiring exceptional judgment, discretion, and the ability to work independently with minimal direction. This is a highly dynamic position that functions as both an Executive Assistant and a Personal Assistant, including significant responsibility for managing both professional and personal priorities.

• Serve as the primary point of contact for the Partner, managing all communications, scheduling requests, and personal matters in a fast-paced, high-volume environment.
• Act as gatekeeper and triage point for incoming communications, prioritizing and filtering requests with minimal supervision.
• Provide high-level executive and personal assistant support across professional and personal priorities.
• Manage complex calendars using Microsoft Outlook, including scheduling meetings, conference calls, legislative appointments, travel, and other time-sensitive engagements.
• Coordinate political receptions, legislative events, and stakeholder meetings, including vendor management, invitations, guest lists, materials, and on-site support.
• Prepare event and briefing materials such as sponsorship documentation, donor histories, agendas, and presentations.
• Maintain working knowledge of Texas Ethics Commission (TEC) regulations and support compliance reporting.
• Support compliance reporting including:
  • Monthly and annual lobby reports.
  • Tracking lobbyist expenses, legislative meetings, and events.
  • Client entry and filing within TEC systems.
  • Capitol-related logistics, including delivery of materials and support items.
• Draft and prepare professional correspondence, including political contribution letters and internal communications.
• Provide advanced administrative and technical support, including Word processing, PowerPoint presentations, and Excel reports. E-filing preparation and legal support documents. Billing documents, expense reports, and billable time/mileage entry.
• Maintain CLE records and related administrative accounts.
• Handle restaurant reservations, including large group or private dining arrangements.
• Assist with personal and other requests as assigned.

• Strong written communication and professional drafting skills.
• High level of executive support experience with strong calendaring and scheduling skills.
• Ability to work independently with limited supervision.
• Ability to work in environments that may be sensitive to political affiliations.
• Flexibility to work extended hours as needed based on workload and deadlines.
• Ability to multitask efficiently in a high-volume, fast-paced environment.
• Excellent calendaring skills, including scheduling meetings, managing complex calendars, and coordinating appointments (Outlook).
• Experience arranging travel, reservations, and related logistics.
• Professional attitude, discretion, and appearance.
• Excellent organizational skills with a strong emphasis on accuracy and attention to detail.
• Strong time management skills with the ability to prioritize competing demands under pressure.
• Superb proficiency in Microsoft (Word, PowerPoint, and Excel) including drafting and editing documents.

Standard schedule is Monday through Friday, with occasional extended hours based on workload and legislative demands