PersonalExecutive Assistant

Benefits:

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Personal/Executive Assistant – Buildlabs Texas (Austin Location)

Location:

Austin, Texas Position Type:
Full-Time

Schedule:

5 Days Per Week (Year-Round) Travel Requirement:
Regular travel between Austin, TX and New York

About Buildlabs Custom LLC

Buildlabs Custom LLC is a luxury residential construction company focused on delivering exceptional custom homes with a commitment to craftsmanship, innovation, and client experience. Guided by our philosophy of “Building Beyond,” we combine high-level design, advanced technology, and strong relationships to create homes built to last.

As our company continues to expand across multiple markets, we are seeking a highly organized, energetic, and resourceful Personal/ Executive Assistant, based in Austin with travel to New York, to support the company’s Managing Partners and help keep operations moving efficiently across both business and personal responsibilities.

Position Overview

This is a fast-paced, high-responsibility role for someone who thrives on organization, communication, and problem-solving. The Person al/ Executive Assistant will serve as the Managing Partners' trusted right-hand person, helping coordinate schedules, travel, meetings, communications, project follow-up, and day-to-day operational needs.

The ideal candidate is polished, proactive, highly organized, technologically skilled, and comfortable interacting with high-end clients, employees, consultants, and vendors. Construction industry experience is strongly preferred, as the role requires understanding the pace, priorities, and communication style of a growing luxury construction company.

This position is based in Austin, Texas but requires flexibility to travel to New York when needed for meetings, project coordination, company events, and executive support.

Key Responsibilities

Executive & Personal Support

Manage complex calendars, scheduling, and meeting coordination across multiple time zones

Coordinate travel arrangements including flights, hotels, transportation, itineraries, and last-minute changes

Assist with both business and personal scheduling needs for the Managing Partner

Track follow-up items, deadlines, action lists, and priorities to ensure smooth daily operations

Prepare meeting agendas, notes, summaries, and follow-up communications

Communication & Relationship Management

Serve as a professional point of contact for clients, employees, consultants, and vendors

Draft, edit, and manage professional correspondence, presentations, and internal communications

Maintain discretion and confidentiality with sensitive business and personal matters

Help ensure strong communication and responsiveness across projects and departments

Organizational & Operational Support

Organize digital files, documents, reports, and project-related information

Assist with construction-related coordination including vendor communication, scheduling, procurement follow-up, and document tracking

Help maintain organization of project information, meeting notes, and operational workflows

Support special projects and company initiatives as assigned

Technology & Administrative Support

Utilize technology platforms and software efficiently, including Microsoft Office, cloud-based systems, scheduling platforms, and project management tools

Assist with presentation preparation, spreadsheets, reports, and executive materials

Troubleshoot and adapt quickly in a fast-moving environment with changing priorities

Qualifications

Previous experience as an Executive Assistant, Personal Assistant, or high-level administrative professional required

Construction industry experience strongly preferred

Exceptional organizational and multitasking abilities

Strong written and verbal communication skills

High energy, professionalism, and attention to detail

Excellent technology and computer skills

Ability to work independently while anticipating needs proactively

Comfortable handling both executive-level business matters and personal support tasks

Ability to maintain confidentiality and professionalism at all times

Willingness and ability to travel between Texas and New York as needed

Preferred Skills

Experience supporting executives in fast-paced environments

Familiarity with construction terminology, scheduling, and project coordination

Experience with Microsoft Office, BOX, Procore, project management software, and scheduling systems

Strong interpersonal skills with the ability to interact comfortably with high-end clientele and company leadership