Administrative Assistant

Opportunity

Adobe Advertising is a dedicated team inside Adobe that oversees ad products which allow marketing teams to quickly plan, create, manage, activate and measure paid media execution. We’re a fast‑moving team and are seeking a seasoned executive assistant to keep our house in order, be accountable for our action items, and ensure we achieve success.

• Owning the Go‑To‑Market leadership team’s operating rhythm, orchestrating meeting outcomes and success, managing global time zones, staying one step ahead, and ensuring deliverables are met.
• Supporting two Sr. Directors and two Directors with administrative tasks including calendaring, expenses, event planning and travel planning.
• Supporting project‑based work to help us achieve our business objectives, including coordinating with broader Adobe initiatives for Advertising, planning team events to boost employee engagement, and prioritizing vendor interactions.

• Executive calendar and meeting management – maintain multiple executives’ complex calendars, coordinate meetings, conference rooms, catering and other logistics as necessary.
• Be responsive to key external and internal partners, with contact outside normal business hours for time‑sensitive situations (sales deal cycles, customer meetings & speaking appearances).
• Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms – domestic & international.
• Process business expense reimbursement requests, invoices, and manage POs.
• Handle ad‑hoc requests to support the team, including All Hands planning, off‑site event planning/coordination, external meetings, escorting guests onsite & team building activities.
• Work across many internal groups including exec comms/PR, event coordinators, research/engineering, product, marketing, legal, strategy & ops.
• Lead certain strategic and operational projects for the team, planning and prioritization from an organizational standpoint, cross‑org calendars, resource allocation, managing meeting decision follow‑ups, partnering with finance on BU spend management, etc.
• Participate or lead special projects as appropriate.
• Coordinate assistance with office space, equipment, software, office‑related matters and events.
• Be onsite, in office regularly and able to assist with in‑person needs and tasks.
• Travel occasionally to provide on‑site support at team off‑site events.
• Manage team access to shared databases (SharePoint, Wiki, etc.).
• Collaborate regularly with cross‑functional Administrative & Executive Assistants.

• 5+ years of experience as an Administrative Assistant within a high‑tech organization.
• Advanced proficiency in Microsoft Office (Outlook, One Note, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense‑reporting software.
• Ability to remain flexible, embrace change and manage uncertainty, all while thriving in a fast‑paced environment.
• Time‑management skills with excellent planning and organizational capabilities and the ability to carefully review details and ensure accuracy.
• Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow‑through.
• Great teammate with strong interpersonal skills, developing & preserving positive relationships across org(s).
• Able to apply the utmost discretion when dealing with sensitive and confidential material.

• Bachelor’s Degree or equivalent work experience.

The pay range for this position is $75,800 – $157,650 annually. Pay within this range varies by work location and may also depend on job‑related knowledge, skills, and experience. In California, the pay range for this position is $108,900 – $157,650. In New York, the pay range is $108,900 – $157,650. At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short‑term incentives are in the form of sales commission plans.

Non‑sales roles starting salaries are expressed as base salary and short‑term incentives are in the form of the Annual Incentive Plan (AIP). In…