Senior Administrative Associate

Job Posting

Title:

Senior Administrative Associate

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- Hiring Department:

Office of the Registrar

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- Position Open To:

All Applicants

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- Weekly Scheduled

Hours:

40

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- FLSA Status:

To Be Determined at Offer

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- Earliest

Start Date:

Ongoing

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- Position Duration:

Expected to Continue

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- Location:

UT MAIN CAMPUS

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- Job Details:

General Notes

The mission of the Office of the Registrar at the University of Texas at Austin is to support the academic mission of the University by empowering every student to succeed and equip faculty and staff with tools to excel. We achieve this by safeguarding and maintaining academic records, collaborating to provide services that benefit our students and the campus community; delivering excellent service, and leading campus efforts to support, contribute to, and enhance the academic and student experience.

The Office of the Registrar Vision:

The Office of the Registrar will be a trusted leader in the student and academic community by delivering responsive, excellent service, and proactive, innovative solutions. We are committed to fostering a supportive environment that promotes professional growth and development for our team, while providing tools that enhance teaching, learning, service, and research for the University.

The Office of the Registrar emphasizes:

* Service Excellence:
We commit to providing attentive and responsive exceptional service.

* Accuracy:
We ensure precise, reliable, and protected academic records.

* Integrity:
Our actions are honest, ethical, and responsible.

* Student Success:
We support the academic mission and prioritize the needs and successes of students.

* Continuous Improvement:
We continuously assess and enhance our services, seeking new and better ways to serve our students and the university community.

* Collaboration:

We communicate effectively, share our expertise to achieve common goals, and serve as problem solvers for our campus partners.

* Teamwork:
We foster a caring and motivated staff, cultivate a collaborative work environment, and promote leadership at all levels of the organization.

The Senior Administrative Associate works independently on complex administrative processes, manages sensitive student and institutional data, and supports office-wide priorities. While the initial assignment may be within a specific Office of the Registrar core or functional area, the position is designed to support the needs of the Office of the Registrar broadly and may shift Administrative and Strategic tasks as operational demands require during peak periods or staffing transitions.

Must be eligible to work in the United States on a full-time basis for any employer.

Senior Administrative Associates are expected to develop broad knowledge of registrar operations and demonstrate flexibility to support different functional areas as needed during peak periods or staffing transitions. The Senior Administrative Associate role provides functional and process leadership without formal supervisory responsibility.

Purpose

This position provides advanced administrative and operational support within the Office of the Registrar, contributing to the accurate, timely, and policy‑compliant delivery of academic records and services. This role supports Office of the Registrar core registrar functions and serves as a key point of contact for students, faculty, staff, and campus partners, applying university and registrar policies with sound judgment and a high level of customer service.

Responsibilities

* Provide advanced administrative support for Office of the Registrar core operations, which may include academic records, registration, residency, transcripts, Veteran benefit certification, degree audit, course scheduling, room scheduling, final exam scheduling, athletic eligibility certification, catalog publication, course inventory administration, digital badging, enrollment reporting, or related Registrar core functions.

* Conduct various activities in the Office of the Registrar, including but not limited to assisting students, faculty, and staff in person, by phone or via email regarding academic records, University policies, and administrative processes.…