Executive Assistant

Company Overview:

Function Health is the AI operating system for health, designed to empower people to live 100 healthy years. We are redefining how individuals understand, measure, and improve their health by moving beyond reactive care and enabling proactive, data-driven insight into human biology. Function has been recognized as one of Fast Company's Most Innovative Companies of 2024, and is venture-backed by Andreessen Horowitz (a16z).

Hundreds of thousands of members have joined Function to take control of their health.

Through advanced diagnostics, deep biomarker testing, longitudinal data, and AI-enabled insights, Function equips members with actionable intelligence to take control of both the quality and length of their lives.

Function recently announced a $298M Series B and is entering its next chapter of growth. As we scale, the quality and durability of our People systems, data, and insights will directly shape our ability to attract, retain, and support exceptional talent.

We are growing our team and seeking out world-class talent that deeply believes in our mission to positively impact global health, has a relentless bias toward action, and a growth mindset. Function fosters a collaborative and dynamic environment where every day we build the future.

Role:

We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to support our Chief Technology & Product Officer (CTPO) and VP of Engineering. This individual will serve as a trusted partner to these leaders, helping them operate efficiently by managing complex calendars, coordinating cross-functional communication, organizing travel, and ensuring their time and priorities are aligned with the most important work across the organization.

Additionally, they will help coordinate team offsites and events and support the setup and ongoing logistics of shared co-working spaces as we scale

The ideal candidate is a self-starter who is comfortable working through ambiguity, meticulous in their attention to detail, resourceful, and capable of thriving in a fast-paced environment. As a member of our team, your contributions will play a critical role in shaping the future of our business as we scale from currently thousands of members to millions.

Boston-based candidates are strongly preferred due to frequent collaboration with the CPTO.

This role is best suited for those energized by fast-paced environments, excited to build in a high-growth setting, and deeply motivated by our mission  you're looking for meaningful challenges, dynamic work, and the opportunity to make a real impact-we'd love to meet you.

Key Responsibilities:

• Manage calendar and schedules
  • Manage the CPTO and VP of Engineering's complex calendars, scheduling appointments and meetings
  • Coordinate with internal and external contacts to arrange each leader's commitments
  • Prioritize and resolve scheduling conflicts
• Handle communication with cross-functional teams and external partners
  • Handle correspondence on behalf of the executives, including emails, Slack, sync requests, and scheduling coordination
  • Act as a liaison between the CPTO, VP of Engineering, and other executives, board members, and external partners
  • Screen and prioritize incoming communications
• Coordinate Business Meetings & Travel
  • Arrange travel itineraries, including transportation, accommodations, and agendas
  • Prepare necessary documents for board, executive, and team meetings
  • Cross-colaborate with other EAs to plan offsites and set up co-working spaces as we scale.
• Administrative Support
  • Prepare reports, presentations, and other documents
  • Manage and maintain records
• Build culture
  • Support team offsites and company events
  • Oversee and assist with special projects as assigned

Qualifications/Skills:

• 5+ years of experience as an Executive Assistant, preferably supporting technical executive leaders in a fast-paced or start-up environment.
• Exceptional organizational skills with proven ability to manage multiple priorities under pressure.
• Strong written and verbal communication skills, with attention to detail.
• High emotional intelligence & discretion.
• Proficiency in Google Workspace, Slack, Zoom, and other productivity tools.
• Google Calendar mastery
• Ability to work independently, anticipate needs, and solve problems quickly.

Your dedication to these responsibilities will directly contribute to the success of our team and the satisfaction of our membership. We are looking for a proactive, skilled, and forward-thinking individual to join our team and help shape the future of our services.

To be a strong fit, you embody our Core Values:

• Ruthless Prioritization:
  • We don't let perfect get in the way of progress.
  • We move quickly to drive value, not perfection.
  • We prioritize what drives impact.
  • We never compromise on standards of excellence.
• Member-First, Always:
  • We design and deliver like we're caring for someone we love.
  • We create clear, actionable, human experiences.
  • We prioritize responsiveness, peace of mind, and outcomes.
  • We empower members with truth,…