Disaster Assistance Administrative Assistant

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

Functional

Title:

Disaster Assistance Administrative Assistant

Job Title:

Administrative Asst IV

Agency:
Health & Human Services Comm

Department: DR4798 Administrative ONA

Posting Number: 16170

Closing Date: 10/20/2026

Posting Audience:
Internal and External

Occupational Category:
Office and Administrative Support

Salary Range: $3,248.00 - $4,837.08

Pay Frequency:
Monthly

Salary Group: TEXAS-A-15

Shift: Day

Additional

Shift:

Telework:
Eligible for Telework

Travel:
Up to 10%

Regular/Temporary:
Temporary

Full Time/Part Time:
Full time

FLSA Exempt/Non-Exempt:
Nonexempt

Facility

Location:

Job Location City: AUSTIN

Job Location Address: 4616 W HOWARD LN BLDG 8

Other Locations:

MOS Codes: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

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Brief

Job Description:

The Disaster Assistance Administrative Assistant provides comprehensive office and operational support for the Other Needs Assistance (ONA) provision of the Federal Assistance to Individuals and Households Program (IHP). This role is responsible for managing administrative processes, maintaining records, supporting staff logistics, and ensuring efficient day-to-day office operations.

Part-time telework up to 3 days a week may be available based on performance, compliance with the agency's telework policy, and business requirements after successful completion of 30-day training period. Telework arrangements are subject to adjustment and change based on policy and operational requirements.

Essential Job Functions (EJFs):

Manages the ordering and inventory of supplies, forms, furniture, and equipment. (15%)

Communicate effectively with internal and external stakeholders to exchange information, respond to inquiries, address issues, and resolve problems or complaints. (20%)

Prepares and reviews correspondence, forms, and other documents, such as letters, memos, travel, or job announcements. (15%)

Processes payment vouchers to ensure accurate and timely vendor payments. (5%)

Manages and maintains calendars for assigned staff or functional areas. (5%)

Compile materials for meetings, presentations, and trainings. (15%)

Plans, schedules, and coordinates staff travel to Disaster Recovery Centers. (15%)

Compiles, updates, and distributes daily reports to leadership. (10%)

Knowledge,

Skills and Abilities

(KSAs):

Knowledge of:

* Office practices

* Records administration and maintenance

* Business or program terminology

Skill in:

* Working with the public and public groups.

* Communicating orally and in writing

* Mathematical computations

Ability to:

* Maintain complex records and files

* Establish and maintain effective working relationships with others

* Assist in developing office policies and procedures

* Establish priorities relative to importance, setting goals, managing time efficiently, and completing work within required time frames.

Registrations, Licensure Requirements or

Certifications:

N/A

Initial Screening Criteria:

High School graduate or equivalent.

Experience with windows-based software preferred.

One (1) year experience in an office environment.

Additional Information:

Upon hire, the selected candidate will be required to sign a Temporary Employment Agreement. This position is eligible for State of Texas employee benefits.

Candidates for positions with ONA must pass a FEMA background check. FEMA's suitability determination is required to issue credentials for access to data, records, and systems which requires U.S. citizenship. The job offer depends on receiving full suitability clearance from FEMA.

This position requires working beyond normal work hours, including holidays and weekends. During periods of high-volume disaster response,…