Mail Operations Specialist

About the Role:

We are seeking a reliable and organized on-site contractor to manage daily mail processing for our Austin office In this role, you will be responsible for the end-to-end handling of incoming mail, ensuring that physical and digital correspondence is routed accurately and securely to the correct internal departments and external partners.

Key Responsibilities:

Mail Collection and Sorting:
Pick up incoming mail from designated areas and sort it accurately based on recipient and department.
Internal Distribution:
Deliver sorted mail physically to specific individuals and departments across the Austin campus.
Digital Processing:
Scan physical mail and send it via email to the appropriate recipients for remote or paperless handling.
External Processing:
Handle specific payroll-related correspondence, including preparing, mailing, and faxing garnishment documents to ADP.
Confidentiality:
Maintain strict confidentiality and security protocols when handling sensitive payroll and employee documents.

Requirement:

Requirements:
Must be available to work on-site in Austin, TX for the required schedule of Tuesday, Wednesday, and Thursday (8 hours per day).
Strong organizational skills and high attention to detail.
Basic computer and administrative skills, including experience with scanning documents, sending emails, and operating a fax machine.
Ability to walk and carry mail across the office for internal deliveries.
High level of integrity and dependability, with the ability to handle sensitive information professionally.