Administrative Data Assistant
Job in
Austin, Travis County, Texas, 78702, USA
Listed on 2026-06-02
Listing for:
Huston-Tillotson University
Full Time
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Administrative Management, Clerical -
Business
Office Administrator/ Coordinator, Administrative Management
Job Description & How to Apply Below
The Office of Sponsored Programs and the Office of the Associate Provost seek a full-time Administrative/Data Assistant to provide comprehensive administrative and data support to both units. Under direct supervision, the Administrative/Data Assistant performs a wide range of administrative, technical, and data management duties to support efficient office operations, grant management, and compliance activities.
TASKS & RESPONSIBILITIES
* Exercise initiative and independent judgment to coordinate and manage complex calendars, including appointments, meetings, and university and community functions.
* Serve as the first point of contact for the offices, responding to routine inquiries regarding office operations.
* Safeguard confidentiality by exercising discretion when handling administrative records, files, and sensitive information related to faculty, staff, students, and external stakeholders.
* Prepare reports, memoranda, routine correspondence, agendas, and meeting minutes for review, approval, and distribution.
* Coordinate general office operations, including processing paperwork, compiling data, and preparing reports.
* Process purchase requests for goods and services in accordance with university policies.
* Coordinate travel arrangements and process travel-related documentation.
* Arrange and support training workshops, including scheduling, agenda preparation, and recording minutes.
* Perform a variety of typing, drafting, editing, and clerical duties, some of which may be confidential in nature.
* Conduct various computer operations and maintain office schedules and filing systems.
* Manage database systems and perform data entry, maintenance, and reporting.
* Provide data operations support, including disseminating data reports and gathering research data.
* Assist with grant monitoring, alerts, management, and compliance activities.
* Support activities related to the Office of Sponsored Programs and Title III initiatives.
* Assist with budget management, including tracking expenditures and reconciling accounts.
* Manage calendar for the assistant provost.
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